Senior Executive Assistant to VP, Strategy & Marketing

020 Cisco Systems, Inc.; United States; Remote; USD 117,000 - 149,000; Full time

Job summary

Cisco Systems, Inc. seeks an experienced Executive Assistant to support the VP, Portfolio Strategy & Marketing Office. The role demands exceptional judgment, strong communication, and the ability to thrive in a fast-paced environment.

Responsibilities include calendar management, travel coordination, event planning, and confidential handling. You will mentor other admins and coordinate cross-functionally with the communications team to ensure smooth operations for high-level engagements.

Qualifications

• 5+ years’ experience in administrative environment, and a minimum of 2 years supporting at the VP level or above.
• Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.
• Ability to navigate web and email at high competency knowledge.

Responsibilities

• Calendar Management: Manage VP’s calendar and daily schedule, prioritizing meeting requests and action items.
• Event Speaking Engagement Coordination: Run a list of VP engagements and coordinate with communications for content needs.
• Meeting Planning and Organization: Plan and coordinate meetings, prepare agendas, logistics and notes.
• Travel Briefing Preparation: Craft travel packs for international trips and coordinate logistics.
• Correspondence/Approvals: Act as proxy for communications and approvals, filter routine matters and follow up.
• Travel and Expense Management: Arrange global travel and manage VP expenses.
• Special Projects: Provide analytical support with data, analysis and reporting.
• Large Corporate Events: Prepare itineraries and accompany VP to events like GSX.
• Confidentiality: Handle highly confidential matters with discretion.
• Mentor new EAs and collaborate across an admin network.

Skills

Calendar management

Executive support

Travel planning

Communication skills

MS Office

Meeting coordination

Education

BA/BS or equivalent experience

Tools

Windows OS

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. seeks an experienced Executive Assistant to support the VP, Portfolio Strategy & Marketing Office. The role demands exceptional judgment, strong communication, and the ability to thrive in a fast-paced environment.

Responsibilities include calendar management, travel coordination, event planning, and confidential handling. You will mentor other admins and coordinate cross-functionally with the communications team to ensure smooth operations for high-level engagements.