Executive Assistant to VP, AI Platform

Cisco Systems, Inc; Seattle (WA); Hybrid; USD 92,000 - 119,000; Full time

Job summary

Cisco Systems, Inc. is seeking an experienced administrative professional to support a Vice President and senior leadership team. The role focuses on calendar management, travel coordination, meeting planning, and high‑level communications in a fast‑paced, high‑visibility environment.

Hybrid work arrangement with three or more days on-site in Seattle or San Jose; remote considered on exception. You will handle confidential matters with integrity and provide strategic and tactical support to

Qualifications

• 4+ years’ experience in administrative environment and supporting a principal at director level or above.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication with executives/senior staff and clients.

Responsibilities

• Calendar Management: Prioritize VP’s schedules and determine attendees.
• Event Speaking Engagement Coordination: Ensure content needs are understood and set in motion for engagements.
• Meeting Planning and Organization: Organize meetings, draft agendas, arrange location and technology, and prepare briefing notes.
• Travel Briefing Preparation: Build travel packs for international and major domestic trips, coordinate logistics.
• Correspondence/Approvals: Act as VP proxy for communications and approvals, resolve routine issues, mentor others.
• Travel and Expense Management: Arrange global travel ensuring optimal itineraries and manage Cisco expenses.
• Special Projects: Provide analytical support for executives on special projects, compile data and reports.
• Large Corporate Events: Prepare itineraries and accompany VP for events like GSX.
• Confidentiality: Handle sensitive matters with professionalism.

Skills

Calendar management

Travel coordination

Meeting planning

Executive support

Communication skills

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. is seeking an experienced administrative professional to support a Vice President and senior leadership team. The role focuses on calendar management, travel coordination, meeting planning, and high‑level communications in a fast‑paced, high‑visibility environment.

Hybrid work arrangement with three or more days on-site in Seattle or San Jose; remote considered on exception. You will handle confidential matters with integrity and provide strategic and tactical support to