Executive Assistant to the CMO — Global Calendar & Operations

Arm Limited; San Jose (CA); Hybrid; USD 113,000 - 153,000; Full time

Job summary

Arm is seeking an experienced Executive Assistant to support our Chief Marketing Officer and drive the efficient operation of the CMO Office and Marketing Leadership Team. You will manage a global calendar, coordinate travel, prepare meetings, and partner with the Chief of Staff to ensure priorities are aligned across a fast-paced, matrixed organization.

You will work closely with senior stakeholders, orchestrate offsites and events, and maintain high discretion handling sensitive information.

Qualifications

• Significant experience supporting a C-suite or senior executive in a global organization.
• Exceptional calendar management and scheduling across multiple time zones.
• Strong judgment to prioritize executive time and act independently when appropriate.
• Proactive work style with a track record of anticipating needs.
• Experience planning executive offsites, leadership meetings, and internal events.
• Experience managing complex travel logistics for executives.
• Excellent organization, follow-through, and attention to detail.
• Confidence engaging with senior executives, customers, partners, and stakeholders.
• Ability to perform under pressure in a fast-paced, distributed environment.
• Clear written and verbal communication, professional discretion.
• Collaborative approach with Chief of Staff and Marketing Leadership Team.
• Expert-level productivity tools proficiency (Outlook, PowerPoint, Word, Teams).

Responsibilities

• Own and actively manage the CMO’s complex global calendar, prioritizing competing demands, protecting focus time, anticipating conflicts, and aligning time to business priorities.
• Stay ahead of the calendar by identifying scheduling issues, travel considerations, and preparation needs before problems arise.
• Ensure the CMO is prepared for meetings by coordinating agendas, materials, logistics, attendee information, and context.
• Partner with the Chief of Staff to manage calendar priorities and follow-up, creating an effective operating rhythm for the CMO Office.
• Coordinate meetings with senior internal and external stakeholders across a global organization.
• Own complex domestic and international travel planning, including itineraries, transportation, accommodations, visas, and related requirements.
• Plan and execute Marketing Leadership Team offsites, global meetings, internal events, and other team moments, handling logistics from planning through execution.
• Support the operating rhythm of the Marketing Leadership Team with scheduling, materials, logistics, and follow-up.
• Build strong relationships with executive assistants across Arm and external organizations to coordinate schedules, travel, meetings, and engagements.
• Maintain thorough follow-through on commitments and actions coming into and out of the CMO Office.
• Manage expense reports, travel reimbursements, and other executive administrative tasks accurately and on time.
• Handle highly sensitive business and personnel information with discretion and confidentiality.

Skills

Calendar management

Travel planning

Stakeholder coordination

Proactive problem solving

Executive support

Strong communication

Attention to detail

Discretion & confidentiality

Cross-functional collaboration

Ability to work under pressure

Tools

Outlook

PowerPoint

Word

Teams

Job description

Arm is seeking an experienced Executive Assistant to support our Chief Marketing Officer and drive the efficient operation of the CMO Office and Marketing Leadership Team. You will manage a global calendar, coordinate travel, prepare meetings, and partner with the Chief of Staff to ensure priorities are aligned across a fast-paced, matrixed organization.

You will work closely with senior stakeholders, orchestrate offsites and events, and maintain high discretion handling sensitive information.