Executive Administrative Assistant - Laney Graduate School

Emory University; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Emory University invites applications for an Executive Administrative Assistant to support the Dean and Associate Dean in a fast-paced academic setting. The role manages complex calendars, coordinates meetings and travel, and prepares executive briefings and correspondence for senior leadership.

Successful candidates will excel in communication, organizational skills, and discretion, with experience supporting high-level officials and a track record of strategic project support.

Qualifications

• Bachelor's degree in business administration, communications or related field with three years of office administration or senior secretarial experience.
• Proficiency with a range of personal computer software applications.
• Ability to type or keyboard 60 words per minute.

Responsibilities

• Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations.
• Maintains calendar for executives and coordinates travel arrangements as needed.
• Reviews incoming correspondences and may respond on behalf of recipients.
• Leads meetings and develops recommendations and action plans.
• Assists in administration and interpretation of policies and procedures.
• May supervise clerical staff and assist in employee transactions/resolution.
• Acts as a spokesperson for departmental inquiries.
• Performs related responsibilities as required.

Skills

Calendar management

Travel coordination

Executive support

Communication

Budgeting research

meeting coordination

Education

Bachelor's degree in business administration, communications or related field

Tools

Microsoft Office Suite

Job description

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

The Laney Graduate School (LGS) at Emory University seeks a highly organized, proactive, and relationship-oriented Executive Administrative Assistant to support the Dean and Associate Dean in a fast-paced and dynamic academic environment. Serving as a trusted partner within the Dean's Office, this role is responsible for managing complex calendars, coordinating meetings and travel, preparing executive briefings and correspondence, and facilitating communication with university leaders, faculty, staff, students, and external stakeholders. This position offers the opportunity to play a key role in advancing the mission of one of the nation’s leading graduate schools while working closely with senior university leadership on strategic initiatives, special projects, and day-to-day operations.

KEY RESPONSIBILITIES:

• Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
• Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
• Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
• Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
• Assists in the administration and interpretation of policies and procedures for the organization and department.
• May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
• May act as a spokesperson for departmental inquiries.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
• Previous experience with various personal computer software applications.
• Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.

ADDITIONAL JOB DETAILS:

• The Executive Assistant to the LGS Dean plays a critical role in managing the daily operations in support of the Dean's Office. Reporting to the Dean, the Executive Assistant provides high- level administrative support to both the Dean and Associate Dean—strategically managing schedules, coordinating complex travel, preparing detailed briefings in consultation with the appropriate offices, and ensuring smooth communication across internal and external constituencies.
• This position will provide daily and long-range assistance on a wide range of assignments both internal and external to the division, will provide administrative support to the Dean on a variety of campuswide and/or divisional issues, projects, and programs.
• This position requires an individual who has excellent communication and interpersonal skills, is highly organized, solutions-oriented, and able to anticipate the Dean's needs. A successful candidate must be confident, discreet, and comfortable respectfully challenging ideas in pursuit of the best outcomes.
• Advanced proficiency in Microsoft Office Suite and comfort using a variety of digital platforms and administrative systems.
• Demonstrated ability to quickly learn and adapt to new technologies and software tools.
• The role is primarily in-person, on Emory's main campus.
• Preference will be given to those applicants with experience in higher education working with senior university leadership.

NOTE:

Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: [phone] (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [e-mail] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.