Senior Executive Assistant to Department Leadership

University of Miami; Miami (FL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

medical

dental

tuition remission

more

Job summary

The Department of Pathology at the University of Miami is seeking a full-time Executive Assistant to be on-site in Miami, FL. The role provides high-level support to top executives, manages calendars, travel, and correspondence, and coordinates important meetings and materials.

You will prepare memos and reports, handle confidential information with discretion, supervise clerical staff as needed, and support departmental events.

Qualifications

• Education: Associate's degree in a relevant field.
• Experience: Minimum 5 years of relevant experience.
• Knowledge of office procedures and operations.
• Ability to communicate effectively in both oral and written form.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and related software.

Responsibilities

• Manage executive's calendar and approve/decline meeting requests.
• Coordinate travel arrangements and budgets for conferences and engagements.
• Draft memos, reports, presentations, and timelines as needed.
• Prepare and organize briefing materials for meetings.
• Supervise lower-level clerical staff as needed.
• Ensure confidentiality of sensitive information and correspondence.
• Support department events and initiatives as required.
• Maintain filing systems and SharePoint/Box repositories.

Skills

Office procedures

Communication

Discretion

Attention to detail

Microsoft Office

Education

Associate's degree in relevant field

Job description

The Department of Pathology at the University of Miami is seeking a full-time Executive Assistant to be on-site in Miami, FL. The role provides high-level support to top executives, manages calendars, travel, and correspondence, and coordinates important meetings and materials.

You will prepare memos and reports, handle confidential information with discretion, supervise clerical staff as needed, and support departmental events.