Executive Assistant to VP — Calendar, Projects & Onboarding

Rust-Oleum Corporation; Beachwood (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

Tremco Construction Products Group is seeking an Administrative Assistant to provide high-level support to the Vice President, including scheduling, travel coordination, and confidential document preparation in a fast-paced environment.

The role requires independent judgment, strong organizational skills, and the ability to handle sensitive information with discretion, while coordinating cross-functional communications across departments.

Qualifications

• Associates Degree or equivalent from two-year college or technical school.
• Minimum two to four years related experience.
• Familiarity with roofing, waterproofing, insulation, or exterior building products.

Responsibilities

• Serve as the primary point of contact for internal and external stakeholders on behalf of the Vice President.
• Manage complex calendars, schedule meetings, manage expense reports, and coordinate travel arrangements with minimal supervision.
• Prepare and edit correspondence, reports, presentations, and other confidential documents.
• Attend meetings, take minutes, and follow up on action items as directed.
• Lead or support special projects requiring analytical skills and independent decision-making.
• Manage the end-to-end onboarding process for new employees, including orientation and tool access.

Skills

Self-starter

Organizational skills

Written and verbal communication

Education

Associates Degree or equivalent

Tools

Microsoft 365

Smartsheet

Job description

Tremco Construction Products Group is seeking an Administrative Assistant to provide high-level support to the Vice President, including scheduling, travel coordination, and confidential document preparation in a fast-paced environment.

The role requires independent judgment, strong organizational skills, and the ability to handle sensitive information with discretion, while coordinating cross-functional communications across departments.