Administrative Assistant

Talentify; Beachwood (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Great benefits

Advancement opportunities

Job summary

Tremco Construction Products Group is seeking an Administrative Assistant to provide high-level support to the Vice President. The role involves calendar management, travel coordination, and handling confidential materials in a fast-paced environment.

Responsibilities include preparing reports, drafting correspondence, and leading onboarding for new hires. Strong communication, organization, and discretion are essential assets for success.

Qualifications

• Associates Degree or equivalent from two-year college or technical school.
• Minimum two to four years related administrative experience.
• Familiarity with roofing, waterproofing, insulation, or exterior building products.
• Certified Administrative Professional (CAP) and/or CAPM are advantageous.
• Proficient in Microsoft 365 and Smartsheet.

Responsibilities

• Serve as the primary point of contact for internal and external stakeholders on behalf of the Vice President.
• Manage complex calendars, schedule meetings, manage and prepare expense reports, and coordinate travel arrangements with minimal supervision.
• Prepare and edit correspondence, reports, presentations, and other confidential documents.
• Conduct research and compile data to support strategic initiatives and decision-making.
• Attend meetings, take minutes, and follow up on action items as directed.
• Exercise discretion in handling sensitive information and maintain confidentiality at all times.
• Assist in the development and implementation of departmental procedures and policies.
• Coordinate cross-functional communications and ensure timely execution of deliverables.
• Lead or support special projects requiring analytical skills and independent decision-making.
• Manage the end-to-end onboarding process, including preparing welcome kits, scheduling orientation and initial team introductions, ensuring completion and proper filing of required documents, and providing new employees with access to essential tools and resources for successful integration.
• Monitor and prioritize emails, respond to routine messages, and draft responses for the executive's review.

Skills

Communication

Organizational skills

Detail-oriented

Independent worker

Problem solving

Time management

Education

Associates degree or equivalent

Tools

Microsoft Office Suite

Smartsheet

Excel

PowerPoint

Visio

Teams

Job description

Job Description

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!

Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.

Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.

If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.

ADMINISTRATIVE ASSISTANT

GENERAL PURPOSE OF THE JOB:

The Administrative Assistant provides high-level administrative support to the Vice President by conducting research, preparing reports, handling information requests, and performing specialized administrative functions. This role requires independent judgment, discretion, and a thorough understanding of organizational operations and priorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as the primary point of contact for internal and external stakeholders on behalf of the Vice President.
• Manage complex calendars, schedule meetings, manage and prepare expense reports, and coordinate travel arrangements with minimal supervision.
• Prepare and edit correspondence, reports, presentations, and other confidential documents.
• Conduct research and compile data to support strategic initiatives and decision-making.
• Attend meetings, take minutes, and follow up on action items as directed.
• Exercise discretion in handling sensitive information and maintain confidentiality at all times.
• Assist in the development and implementation of departmental procedures and policies.
• Coordinate cross-functional communications and ensure timely execution of deliverables.
• Lead or support special projects requiring analytical skills and independent decision-making.
• Manage the end-to-end onboarding process, including preparing welcome kits, scheduling orientation and initial team introductions, ensuring completion and proper filing of required documents, and providing new employees with access to essential tools and resources for successful integration.
• Monitor and prioritize emails, respond to routine messages, and draft responses for the executive's review. Ensure that time-sensitive emails receive prompt attention.

EDUCATION:

Associates Degree or equivalent from two-year college or technical school

EXPERIENCE:

• Minimum two to four years related experience
• Familiarity with roofing, waterproofing, insulation, or exterior building products

CERTIFICATES, LICENSES, REGISTRATIONS:

None required. It would be advantageous to have any of the following:

• Certified Administrative Professional (CAP)
• Certified Associate in Project Management (CAPM)
• Lean Six Sigma (White, Yellow, Green Belt)
• Microsoft Office Specialist (MOS)

QUALIFICATIONS:

• Proficient in Microsoft 365 (specifically Teams, Excel / Word / PowerPoint / Visio) and Smartsheet
• Self-starter who can work independently, take direction when needed, anticipate work needs, organize workflow and follow through with minimal oversight in a fast-paced environment.
• Strong organizational skills with a high level of attention to detail and accuracy.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external stakeholders.
• Proven ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced or changing environment.
• Familiarity with basic project coordination, reporting, and documentation best practices.

OTHER SKILLS AND ABILITIES:

• Analytical thinking and problem-solving.
• High level of confidentiality and discretion.
• Must be able to perform tasks with little to no supervision.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.