Executive IT Admin & Calendar Coordinator

Round Room Holdings; Fishers (IN); On-site; USD 48,000 - 75,000; Full time

Job summary

TCC is seeking an Administrative Support professional to assist the EVP of Information Technology and IT leadership with day-to-day operations, calendar management, travel coordination, and documentation. You will also support meetings, project trackers, and department communications in a fast-paced IT environment.

Responsibilities include coordinating meetings, preparing agendas, drafting emails, and ensuring confidentiality.

Qualifications

• 3+ years of administrative, office support, executive support, or related experience.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and changing schedules.
• Good judgment and the ability to handle confidential information appropriately.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Comfort learning new systems and technology.
• Dependable, positive, service-oriented approach.
• Ability to work independently while also being a strong team player.

Responsibilities

• Provide day-to-day administrative support to the EVP of Information Technology and IT leadership team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Help coordinate travel arrangements and meeting logistics.
• Prepare agendas, meeting materials, and other documents as needed.
• Take meeting notes and help track follow-up items.
• Assist with expense reports and other routine administrative processes.
• Maintain organized files, records, and department information.
• Handle confidential and sensitive information with professionalism and discretion.
• Help coordinate IT leadership meetings, department meetings, planning sessions, and team events.
• Schedule meetings with employees, business partners, vendors, and other stakeholders.
• Maintain department calendars, organizational charts, and shared team resources.
• Assist with scheduling and administrative coordination related to new team members.
• Support team celebrations, recognition, meetings, and department activities.
• Help keep meetings and department activities organized and running smoothly.
• Provide administrative support for IT projects and department initiatives.
• Schedule project meetings and coordinate participants.
• Maintain action-item lists and simple project trackers as needed.
• Help keep meeting follow-ups organized and visible.
• Organize project documentation and meeting materials.
• Assist with formatting project updates and presentations.
• Draft and format emails, announcements, presentations, and department communications.
• Assist with PowerPoint presentations and meeting documents.
• Proofread materials for accuracy, consistency, and professionalism.
• Help distribute department communications and important updates.
• Format and organize materials for leadership meetings and department presentations.
• Assist with scheduling and administrative coordination for technology vendors, consultants, and external partners.
• Coordinate meetings and related logistics for visitors and outside partners.
• Help organize department events, meetings, and special activities.
• Provide general administrative support to the IT leadership team as priorities arise.

Skills

Administrative support

Organizational skills

Time management

Communication

Discretion

Microsoft 365

Tools

SharePoint

MS Copilot

Job description

TCC is seeking an Administrative Support professional to assist the EVP of Information Technology and IT leadership with day-to-day operations, calendar management, travel coordination, and documentation. You will also support meetings, project trackers, and department communications in a fast-paced IT environment.

Responsibilities include coordinating meetings, preparing agendas, drafting emails, and ensuring confidentiality.