Executive Assistant to Vice Dean, Educational Affairs

Drexel University; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 69,000 - 104,000; Full time

Job summary

Drexel University in Philadelphia seeks an Executive Assistant II to provide high-level administrative support to the Vice Dean of Educational Affairs, coordinating calendars, meetings, travel, events and project workflows with discretion.

This grant-funded role requires outstanding communication and interpersonal skills to engage leadership, faculty, staff and students while supporting policy and process initiatives.

Qualifications

• Bachelor's degree or equivalent work experience.
• 5–7 years of high-level experience supporting C-suite executives.
• Detail-oriented and highly organized.
• Proficient in Microsoft Office (Teams/SharePoint).
• Confidentiality and discretion in handling information.
• Strong interpersonal effectiveness.

Responsibilities

• Manage short- and long-term calendar planning for the Vice Dean and leadership teams.
• Coordinate strategic planning across 14 divisions within the Office of Educational Affairs.
• Assist internal and external constituents with inquiries on behalf of the Vice Dean.
• Gather materials and manage meeting logistics for efficient sessions.
• Provide general administrative and back‑up support as needed.
• Update CV and speaking engagement lists; draft letters and messages.
• Coordinate faculty evaluations and maintain related records.
• Compile and disseminate data and reports with senior staff.
• Assist with event setup and planning for student milestones.

Skills

Executive support

Calendar management

MS Office (Teams & SharePoint)

High-level communication

Organization

Confidentiality

Interpersonal effectiveness

Education

Bachelor's degree

Tools

Microsoft Office

Teams

SharePoint

Job description

Drexel University in Philadelphia seeks an Executive Assistant II to provide high-level administrative support to the Vice Dean of Educational Affairs, coordinating calendars, meetings, travel, events and project workflows with discretion.

This grant-funded role requires outstanding communication and interpersonal skills to engage leadership, faculty, staff and students while supporting policy and process initiatives.