Executive Assistant II

Drexel University; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 69,000 - 104,000; Full time

Job summary

Drexel University in Philadelphia seeks an Executive Assistant II to provide high-level administrative support to the Vice Dean of Educational Affairs, coordinating calendars, meetings, travel, events and project workflows with discretion.

This grant-funded role requires outstanding communication and interpersonal skills to engage leadership, faculty, staff and students while supporting policy and process initiatives.

Qualifications

• Bachelor's degree or equivalent work experience.
• 5–7 years of high-level experience supporting C-suite executives.
• Detail-oriented and highly organized.
• Proficient in Microsoft Office (Teams/SharePoint).
• Confidentiality and discretion in handling information.
• Strong interpersonal effectiveness.

Responsibilities

• Manage short- and long-term calendar planning for the Vice Dean and leadership teams.
• Coordinate strategic planning across 14 divisions within the Office of Educational Affairs.
• Assist internal and external constituents with inquiries on behalf of the Vice Dean.
• Gather materials and manage meeting logistics for efficient sessions.
• Provide general administrative and back‑up support as needed.
• Update CV and speaking engagement lists; draft letters and messages.
• Coordinate faculty evaluations and maintain related records.
• Compile and disseminate data and reports with senior staff.
• Assist with event setup and planning for student milestones.

Skills

Executive support

Calendar management

MS Office (Teams & SharePoint)

High-level communication

Organization

Confidentiality

Interpersonal effectiveness

Education

Bachelor's degree

Tools

Microsoft Office

Teams

SharePoint

Job description

Located in the heart of Philadelphia, Drexel University is a comprehensive, global, R1-level research institution with a unique model of experiential learning that combines academic rigor with one of the nation's premier cooperative education programs . Drexel was founded in 1891 to provide educational opportunities for people of all backgrounds. Today, we continue to prepare graduates of diverse backgrounds to become purpose-driven professionals and agents for positive change. Learn more about Drexel and our shared values .

Drexel offers its highly engaged faculty and professional staff a comprehensive and world-class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award-winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non-certification programs. Drexel also participates in a tuition exchange program for dependents with other higher education institutions. For more information on our extensive benefit offerings, please review Drexel's Benefits Brochure .

Job Summary

The Executive Assistant II provides high-level administrative support to the Vice Dean of Educational Affairs serving as the central coordinator for the Office of Educational Affairs, which oversees 14 divisions supporting the student experience from admissions through commencement. Responsibilities include managing calendars, meetings, events, travel, and project workflows while handling confidential information with discretion. The position requires strong interpersonal, communication, and critical-thinking skills to effectively engage
with leadership, faculty, staff, and students, and to contribute to the development of policies, processes, and administrative initiatives.

This position is grant-funded; employment is contingent upon the continued availability of those funds.

Essential Functions

• Manage short- and long-term calendar planning, exercising considerable independent judgment about multiple demands on the Vice Dean time and coordinating planning among the executive assistants and leadership teams of the Dean’s Office, Office of Faculty, Office of Research and others.
• Coordinating strategic planning among the leadership and administrative teams of the 14 divisions within the Office of Educational Affairs (to also include additional divisions joining OEA from GSBSPS and Elkins Park campuses)
• Assist internal and external constituents with inquiries on behalf of the Vice Dean
• Identify issues requiring the Vice Dean direct attention and re-direct others that can be addressed or facilitated by others on their behalf. When appropriate, follow up with all responsible parties to ensure resolution of inquiries.
• Obtain and provide the Vice Dean with appropriate materials for scheduled meetings and presentations, including document preparation and managing the meeting logistics to ensure meetings run efficiently.
• Perform general administrative, clerical, and back-up support for team members and other office functions
• Update the Vice Dean of Educational Affairs CV and speaking engagement list on a regular basis. Draft letters and other short messages for the Vice Dean
• Coordinate the Faculty Evaluation process by setting up meetings between faculty members and the Vice Dean and maintaining all evaluation related records in coordination with the Office of Faulty Affairs
• Coordinate collection and dissemination of data and other information, such as reports with the Sr. Dir. of Administrative Services
• Assist with event setup and planning led by Vice Dean inclusive of student milestone events

Required Qualifications

• Minimum of a Bachelor's Degree in or the equivalent combination of education and work experience.
• Minimum of 5-7 years of high level experience in supporting C-suite executives
• Detail orientated
• Proficient Microsoft Office Skills (inclusive of Teams and Sharepoint)
• Highly Organized
• Confidentiality and Discretion
• Interpersonal Effectiveness

Physical Demands

• Typical sitting at a desk/table
• Typically standing, walking

Location

• University City - Philadelphia, PA

Additional Information

This position is classified as Exempt, grade L. Compensation for this grade ranges from $69,070.00 to $103,600.00 per year . Please note that the offered rate for thisposition will vary based on thesuccessful candidate’s qualifications and experience, department budget, and an internal equity review.

A review of applicants will begin once a suitable candidate pool is identified.

Advertised: Oct 1 2026 Eastern Daylight Time
Applications close: Nov 1 2026 Eastern Standard Time

Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals fromdiverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectfulenvironment enriches the University community and the educational and employment experience of itsmembers. The University prohibits discrimination against individuals on the basis of race, color,national origin, religion, sex, sexual orientation, disability, age, status as a veteran or specialdisabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or relatedmedical conditions and any other prohibited characteristic. Please visit our Policies page to view allUniversity policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the joboffer is made.

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Printed copies of this report are also available by calling the Public Safety Administrative Office,215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can beobtained by visiting their website.