Executive Assistant to Two Senior Land Systems Leaders

Hanwha Defense USA, Inc.; Huntsville (AL); Hybrid; USD 60,000 - 95,000; Full time

Job summary

Hanwha Defense USA, Inc. in Huntsville, AL seeks an Executive Assistant to provide direct administrative support to two senior executives within the Land Systems Business Unit.

The role requires exemplary organizational skills, discretion, and proficiency with Microsoft Office and travel coordination. You will manage calendars, arrange domestic and international travel, process expenses, support timekeeping, and prepare presentations and communications while handling sensitive information in a

Qualifications

• Experience providing administrative support in a professional setting, preferably in defense contracting or aerospace.
• Proficiency in Outlook, Word, PowerPoint, and Excel.
• Ability to learn timekeeping, travel, and expense platforms quickly.

Responsibilities

• Manage complex executive calendars, including internal/external meetings and events.
• Coordinate domestic and international travel per policy and federal requirements.
• Prepare, review, and submit expense reports and travel documents.
• Support timekeeping compliance and assist executives with timely submissions.
• Serve as an administrative point of contact for leadership and partners.
• Prepare correspondence, presentations, and briefings using Microsoft Office.
• Track action items and deadlines to ensure timely completion.
• Assist with visitor coordination, meeting logistics, and document routing.
• Maintain confidentiality and handle sensitive information per policy.

Skills

Microsoft Office

Calendar management

Travel coordination

Expense reporting

Timekeeping systems

Written and verbal communication

Discretion and integrity

Tools

Deltek

Concur

Microsoft Office

Job description

Hanwha Defense USA, Inc. in Huntsville, AL seeks an Executive Assistant to provide direct administrative support to two senior executives within the Land Systems Business Unit.

The role requires exemplary organizational skills, discretion, and proficiency with Microsoft Office and travel coordination. You will manage calendars, arrange domestic and international travel, process expenses, support timekeeping, and prepare presentations and communications while handling sensitive information in a