Executive Assistant & Office Manager — Clearance Eligible

Hanwha Defense USA Inc; White Hall (AR); On-site; USD 52,000 - 76,000; Full time

Job summary

Hanwha Defense USA Inc. in White Hall, AR, seeks an Office Manager / Executive Assistant to support the EVP and HAMC leadership, manage calendars, meetings, and travel, and coordinate with security and export compliance. The role spans across engineering, operations, and program management to keep the campus running smoothly.

The ideal candidate will handle sensitive information in a DoD environment, demonstrate strong MS 365 skills, and be a U.S. citizen eligible for a Secret clearance.

Qualifications

• Five+ years of progressive admin/office management experience.
• Experience supporting senior executives at the Director level or above.
• Experience in defense contractor/federal environment preferred.
• Proficient in Microsoft 365 apps including secure environments.
• U.S. citizenship with ability to obtain/maintain a Secret clearance.

Responsibilities

• Provide executive-level admin support to the EVP and HAMC leadership.
• Plan leadership meetings, program reviews, customer/government visits, and engagements.
• Prepare presentations, reports, and correspondence for diverse audiences.
• Coordinate domestic and international travel and ensure required reporting.
• Manage office operations, facilities, supplies, and vendor service agreements.
• Maintain confidentiality of personnel, business, and program information.
• Support onboarding logistics and security training for new hires.
• Track deadlines and deliverables related to leases and installations.

Skills

Executive support

Communication skills

Organizational skills

Discretion/confidentiality

Bilingual awareness

Education

Bachelor's degree in business administration or related field

Master's degree (plus)

Tools

Microsoft 365 / Office 365

Outlook

Word

Excel

PowerPoint

Teams

Project

Job description

Hanwha Defense USA Inc. in White Hall, AR, seeks an Office Manager / Executive Assistant to support the EVP and HAMC leadership, manage calendars, meetings, and travel, and coordinate with security and export compliance. The role spans across engineering, operations, and program management to keep the campus running smoothly.

The ideal candidate will handle sensitive information in a DoD environment, demonstrate strong MS 365 skills, and be a U.S. citizen eligible for a Secret clearance.