Executive Assistant to Two Executives - Healthcare

CHS Children's Hospital and Health System, Inc.; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Children's Wisconsin is seeking a highly skilled Executive Assistant to provide high-level administrative support to two executives at our Milwaukee hospital campus. The role requires independent judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will manage calendars, coordinate meetings, prepare documents, handle communications, and ensure timely follow-through on initiatives while maintaining confidentiality and

Qualifications

• Minimum of 5 years of administrative support or project management experience.
• Experience supporting executive-level leaders preferred.
• Experience coordinating travel arrangements for executive staff required.
• Advanced proficiency with Microsoft Office Suite and related business technologies.
• Strong written and verbal communication, grammar, spelling, proofreading, and editing abilities.

Responsibilities

• Provide comprehensive administrative support to two executive leaders.
• Manage complex calendars, meetings, and scheduling priorities with internal and external stakeholders.
• Coordinate meeting logistics, prepare agendas, and record/transcribe meeting minutes as requested.
• Prepare and edit correspondence, reports, presentations, spreadsheets, charts, graphs, invoices, travel expense reports, and other documents.
• Handle electronic communications on behalf of executives as requested.
• Screen and prioritize phone calls, take detailed messages, and ensure urgent matters are communicated promptly.
• Direct executive mail and email communications, highlighting priority items.
• Leverage technology to support executive meetings, presentations, and special projects.
• Prioritize and manage multiple projects with timely follow-through.
• Assist with planning and coordination of organizational events and executive-level meetings.
• Conduct internet research to support executive initiatives.
• Coordinate travel arrangements, conference registrations, and related logistics for executives and staff.
• Prepare and submit expense reports and verify documentation for accuracy and compliance.
• Serve as liaison between executives and diverse stakeholders including leadership, board, physicians, staff, families, and external partners.
• Demonstrate professionalism, diplomacy, and strong customer service.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion & confidentiality

Education

High School Diploma / GED / HSED

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Children's Wisconsin is seeking a highly skilled Executive Assistant to provide high-level administrative support to two executives at our Milwaukee hospital campus. The role requires independent judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will manage calendars, coordinate meetings, prepare documents, handle communications, and ensure timely follow-through on initiatives while maintaining confidentiality and