Senior Administrative Assistant, Nephrology & Endocrinology

CHS Children's Hospital and Health System, Inc.; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

Children's Wisconsin is seeking an experienced administrative professional to support the Nephrology & Endocrinology clinics. The role requires handling diverse clerical tasks, coordinating schedules, preparing reports, and assisting with budgets.

Qualified candidates will have 5+ years of admin experience, strong computer skills, and the ability to multitask in a fast-paced healthcare environment. The position emphasizes accuracy, confidentiality, and teamwork with clinical staff.

Qualifications

• Minimum 5+ years of administrative support experience.
• Knowledge of computers, clerical procedures, customer service standards and information management.
• Experience using macros and templates and proofreading documents.

Responsibilities

• Support in Nephrology & Endocrinology clinics under direction.
• Screen calls and visitors; coordinate schedules, meetings and travel.
• Assist in budget preparation, monitor expenditures, process payments and invoices.
• Prepare reports by compiling data from multiple sources.

Skills

Administrative support

Customer service

Time management

Communication

Organizational skills

Project coordination

Problem solving

Budget monitoring

Education

High school diploma or GED

Tools

MS Office suite

MS Excel

MS Word

PowerPoint

Job description

At Children’s Wisconsin, we believe kids deserve the best. Children’s Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country. We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country.

Position Summary

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures. This position is supporting the Nephrology & Endocrinology clinics.

Position Requirements

High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) required. A minimum of 5+ years of administrative support experience required. Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management required. Ability to problem solve, be organized, and juggle multiple priorities. Ability to be organized, have excellent time management, interpersonal, and communication skills. Demonstrates the ability to anticipate and initiate action regarding administrative functions while coordinating and leading projects; and compose correspondence as needed, which may contain confidential information. Experience using complex functions with a variety of computer applications and software packages to develop macros and templates. Performs proofreading and formatting documents to ensure accuracy; screening telephone calls and visitors to resolve complex inquiries; and coordinating schedules, meetings, appointments, and travel itineraries and related arrangements. Knowledge of compiling data and information from multiple sources to prepare reports. Assist in budget preparation and monitoring expenditures, process payment requests, requisitions, and invoices.

Children's Wisconsin is an equal opportunity / affirmative action employer.

We are committed to creating a diverse and inclusive environment for all employees.

We treat everyone with dignity, respect, and fairness.

We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.

Certifications/Licenses

Dedicated solely to the health and well-being of children

We are the region's only independent healthcare system dedicated solely to the health and well-being of children.

In Milwaukee and throughout the state, we provide kids and their families a wide range of care and support - everything from routine care for ear aches or sore throats to life saving advances and treatment options.

Our academic partner, The Medical College of Wisconsin, brings many of the nation's most well-respected doctors to our team.

Together we work to ensure that every child and family we serve receives nothing but the best.

Learn more about our affiliation with the Medical College of Wisconsin and the power of academic medicine.