Onsite Senior Executive Assistant to Leadership

Children's Wisconsin; Milwaukee (WI); On-site; USD 70,000 - 90,000; Full time

Job summary

Children's Wisconsin in Milwaukee is seeking a highly skilled Executive Assistant to provide high-level administrative support to two executives. You will manage complex calendars, coordinate meetings, prepare agendas, and handle communications with stakeholders.

The role requires discretion, strong organizational skills, and the ability to multitask in a fast-paced healthcare environment. This is a 1.0 FTE, on-site position located on the Milwaukee Hospital Campus.

Qualifications

• High School Diploma, GED, or HSED required.
• Bachelor's Degree preferred or an equivalent combination of education and relevant experience.
• Minimum of 5 years of administrative support or project management experience.
• Experience supporting executive-level leaders preferred.
• Experience coordinating travel arrangements for executive staff required.

Responsibilities

• Provide comprehensive administrative support to two executive leaders.
• Manage complex calendars, meetings, and scheduling priorities with internal and external stakeholders.
• Coordinate meeting logistics, prepare agendas, and record/transcribe meeting minutes as requested.
• Prepare and edit correspondence, reports, presentations, spreadsheets, charts, graphs, invoices, travel expense reports, and other business documents.
• Handle electronic communications on behalf of executives as requested.
• Screen and prioritize phone calls, take detailed messages, and ensure urgent matters are communicated promptly.
• Manage executive mail and email communications, identifying and highlighting priority items.

Skills

Executive support

Calendar management

Travel planning

Communication

Confidentiality

MS Office

Typing 60 wpm

Education

Bachelor's degree preferred

High School Diploma required

Tools

Microsoft Office

Job description

Children's Wisconsin in Milwaukee is seeking a highly skilled Executive Assistant to provide high-level administrative support to two executives. You will manage complex calendars, coordinate meetings, prepare agendas, and handle communications with stakeholders.

The role requires discretion, strong organizational skills, and the ability to multitask in a fast-paced healthcare environment. This is a 1.0 FTE, on-site position located on the Milwaukee Hospital Campus.