Executive Liaison and Board Engagement Coordinator

CHS Children's Hospital and Health System, Inc.; United States; On-site; USD 65,000 - 80,000; Full time

Job summary

Children’s Wisconsin seeks a Coordinator, Executive Liaison & Board Management to provide advanced administrative and operating support to the Director and to help facilitate leadership engagement and board activities.

The role emphasizes meticulous organization, collaboration across multiple stakeholders, and accurate data management to advance strategic priorities within a leading pediatric nonprofit environment.

Qualifications

• 2+ years of professional experience in project coordination or executive support.
• Experience coordinating meetings, preparing materials, and logistics across multiple stakeholders.
• Experience supporting senior leaders in fast-paced, deadline-driven environments preferred.

Responsibilities

• Provide advanced administrative, coordination, and operational support to the Director, Executive Liaison & Board Engagement.
• Help facilitate executive leadership engagement activities and Foundation board operations.
• Ensure seamless execution of board-related priorities through organization, communication, and follow-through.
• Support executive preparation, communications, data integrity, and project tracking.

Skills

Project coordination

Executive support

Communication

Interpersonal skills

Education

Bachelor's degree in Communication/Business/Marketing or related field

Tools

Microsoft Office

Adobe Acrobat

CRM databases

Job description

At Children’s Wisconsin, we believe kids deserve the best. Through the generous support of our friends and partners in the community, our exceptional doctors, nurses and care providers achieve the impossible every day. Our foundation provides a guidebook for giving, and ensures careful stewardship of all gifts. Our foundation is staffed with experts who guide donors through the many ways to support the care we give to kids. We work every day to ensure their wishes are honored. We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country.

Job Summary

The Coordinator, Executive Liaison & Board Management provides advanced administrative, coordination, and operational support to the Director, Executive Liaison & Board Engagement while helping facilitate executive leadership engagement activities and Foundation board operations. In close partnership with the Director and Executive Assistant, this role supports the priorities, initiatives, and key bodies of work led by the Foundation President. This position ensures the seamless and timely execution of executive- and board-related priorities through strong organization, communication, and follow-through. Leveraging strong organizational skills, attention to detail, and professional judgment, the Coordinator supports executive preparation, board operations and communications, data integrity, and project tracking. In doing so, the role contributes to the effective execution of strategic priorities and the overall Bachelor's Degree in Communication, Business, Marketing or a related field. required or relevant experience.

• 2+ years Professional experience in project coordination, executive support, nonprofit, or similar operational roles required.
• Experience coordinating meetings, preparing materials, and managing logistics across multiple stakeholders required.
• Experience supporting senior leaders or working in a fast-paced, deadline-driven environment preferred.
• Exposure to board governance, nonprofit operations, or executive-level communications preferred or relevant education.
• Strong project management skills.
• Requires a high level of organizational and problem-solving skills and innovative approaches to successfully manage and coordinate multiple projects.
• Proven strong interpersonal skills, a collaborative spirit and the ability to instill trust.
• Competency in building and sustaining positive long-term relationships.
• Computer proficiency in Microsoft Office and Adobe Acrobat products required.
• Competency in CRM databases, especially in leveraging data and reporting.
• Ability to occasionally work on some evenings and weekends.

Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.

Dedicated solely to the health and well-being of children

We are the region's only independent healthcare system dedicated solely to the health and well-being of children. In Milwaukee and throughout the state, we provide kids and their families a wide range of care and support - everything from routine care for ear aches or sore throats to life saving advances and treatment options. Our academic partner, The Medical College of Wisconsin, brings many of the nation's most well-respected doctors to our team. Together we work to ensure that every child and family we serve receives nothing but the best. Learn more about our affiliation with the Medical College of Wisconsin and the power of academic medicine.