Executive Assistant to Three Executives | Hybrid

Willis Towers Watson; Chicago (IL); Hybrid; USD 80,000 - 105,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) plan

Job summary

Willis Towers Watson is seeking an Administrative Assistant to provide high-level support to the Head of Risk and Broking and two senior executives. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities across global stakeholders.

You will manage complex calendars, coordinate meetings and travel, draft and edit communications, and prepare reports and dashboards for leadership.

Qualifications

• 7–12 years of relevant Administrative Assistant experience supporting leaders in complex global roles.
• Experience in handling geographically diverse stakeholders.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills, capable of interacting with stakeholders at all levels.
• High degree of discretion and confidentiality.
• Proficiency in office productivity tools and software.

Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for all three executives, ensuring optimal time management and alignment with strategic priorities.
• Screen and prioritize incoming communications, including phone calls, emails, and correspondence, responding when appropriate and ensuring timely follow-up on urgent matters.
• Coordinate logistics for internal and external meetings, conferences, and events, including preparation of agendas, materials, and follow-up actions.
• Prepare and maintain confidential files, records, and documents related to departmental operations, strategies, and initiatives.
• Act as the primary point of contact for internal and external stakeholders, facilitating effective communication on behalf of the executives.
• Draft, proofread, and edit correspondence, presentations, and reports, ensuring consistency with organizational standards and tone.
• Manage professional networking platforms, responding to inquiries and maintaining the executives' professional image.
• Assist in the coordination of key projects and initiatives across the Risk and Broking division and related departments.
• Track project timelines and deliverables, following up with accountable parties to ensure milestones are met.
• Support the preparation of reports, presentations, and dashboards for leadership meetings and decision-making processes.
• Organize high-level meetings and events, such as board presentations and executive leadership sessions.
• Prepare meeting agendas, distribute materials, and document follow-up actions to ensure accountability.
• Coordinate logistics for training sessions, workshops, and conferences pertinent to the executives' functions.
• Handle sensitive and confidential information with the utmost discretion, ensuring compliance with company policies and data protection regulations.
• Maintain trust and integrity in all interactions, safeguarding the privacy of the executives and the organization.
• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and ground transportation.
• Manage travel and entertainment expenses, ensuring timely submission and adherence to company policies.
• Optimize daily and weekly schedules, balancing multiple priorities and accommodating last-minute changes or requests.
• Remind executives of key deadlines, events, and deliverables, aiding in effective task prioritization.

Skills

Organization Skills

Email, Calendar, Travel and Expense Mg

Event Planning & Management

Excellent Verbal & Written Communic

Tech savvy

MS Office Proficiency, including CoPil

Stakeholder Management

Job description

Willis Towers Watson is seeking an Administrative Assistant to provide high-level support to the Head of Risk and Broking and two senior executives. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities across global stakeholders.

You will manage complex calendars, coordinate meetings and travel, draft and edit communications, and prepare reports and dashboards for leadership.