Executive Assistant to CEO | Hybrid Work & Board Liaison

Jobvite, Inc.; La Plata (MD); Hybrid; USD 70,000 - 110,000; Full time

Job summary

The Wills Group is seeking an Executive Assistant to support the CEO and Leadership Team. You will manage calendars, prepare agendas, draft correspondence, and coordinate meetings and events.

You will also assist with board-related tasks and external communications while safeguarding sensitive information. The role requires strong organizational skills, 3+ years of experience, proficiency with Microsoft 365, and a proactive, discreet approach.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant or similar high-level administrative role supporting a senior executive.
• Proven ability to manage complex calendars, travel arrangements, and multi-project coordination.
• Strong written and verbal communication with professional correspondence and memo drafting.
• Demonstrated discretion handling confidential information.
• Notary registration is a plus for this role.
• Experience coordinating internal and external communications and events.

Responsibilities

• Manage the CEO's calendar and daily schedule, optimize time management, and ensure timely attendance at all commitments.
• Arrange travel, lodging, and conference registrations for officers and team members as needed.
• Prepare meeting materials, agendas, and foster hybrid or virtual meeting links.
• Draft and edit emails, letters, and memos in collaboration with Corporate Communications.
• Prepare reports and presentations for the CEO and Leadership Team as required.
• Attend internal and external meetings on behalf of the CEO when requested.
• Track receipts, process expense reports, and ensure policy compliance.
• Support Board meetings and liaison with community partners and elected officials.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Notary

Communication

Tools

Microsoft 365

Teams

Job description

The Wills Group is seeking an Executive Assistant to support the CEO and Leadership Team. You will manage calendars, prepare agendas, draft correspondence, and coordinate meetings and events.

You will also assist with board-related tasks and external communications while safeguarding sensitive information. The role requires strong organizational skills, 3+ years of experience, proficiency with Microsoft 365, and a proactive, discreet approach.