Executive Assistant to the VC – Access & Engagement

University of Tennessee, Knoxville; Knoxville (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Tennessee, Knoxville, seeks an Assistant to the Vice Chancellor within the Division of Access and Engagement (VC-DAE). This critical role provides senior-level administrative support, managing the Vice Chancellor’s complex schedule, travel, meetings, and communications with discretion and professionalism.

The successful candidate will handle purchases, payments, and financial records, supervise other staff as needed, and serve as a liaison with internal and external

Qualifications

• High School Diploma or GED required.
• Six years of experience providing assistance to an executive or senior level position.
• Technical skills to use DASH, Microsoft products, Adobe Acrobat Pro.
• Ability to learn new technology, systems, and procedures.
• Written, oral, and interpersonal communication skills.
• Time management, organization, and customer service skills.
• Ability to handle sensitive situations with understanding, tact, diplomacy, and sound judgment.
• Applicants must be legally authorized to work in the United States without sponsorship.

Responsibilities

• Provide executive-level administrative support to the Vice Chancellor, including issue resolution and problem solving.
• Coordinate itineraries and agendas for the Vice Chancellor.
• Schedule, coordinate, and support high-level meetings, including materials and minutes.
• Draft, review, and edit confidential correspondence, reports, and presentations.
• Manage complex calendar scheduling and travel arrangements.
• Process purchases and payments, maintain financial records.

Skills

Executive support

Scheduling coordination

Communication

Confidentiality

Problem solving

Independent work

Time management

Education

High School Diploma or GED

Associate’s or Bachelor's Degree

Tools

DASH

Microsoft 365

Adobe Acrobat Pro

Internet browsers

Job description

The University of Tennessee, Knoxville, seeks an Assistant to the Vice Chancellor within the Division of Access and Engagement (VC-DAE). This critical role provides senior-level administrative support, managing the Vice Chancellor’s complex schedule, travel, meetings, and communications with discretion and professionalism.

The successful candidate will handle purchases, payments, and financial records, supervise other staff as needed, and serve as a liaison with internal and external