Senior Executive Assistant to Advancement Leadership

University of Illinois at Chicago; Chicago (IL); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life Insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

The University of Illinois Chicago is seeking an exceptional Executive Assistant to the Vice Chancellor for Advancement to provide high-level administrative support, operate with discretion, and strengthen relationships across campus. This role partners with senior leaders to advance the university’s fundraising priorities and strategic initiatives.

You will manage complex calendars, coordinate meetings and travel, prepare briefing materials, and ensure seamless operations of the VC’s office.

Qualifications

• Bachelor’s Degree or a foreign equivalent.
• Minimum 5 years of executive support experience in fundraising, development or a related field.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication, organizational, interpersonal, and computer skills.
• Ability to prioritize multiple high-visibility tasks and meet deadlines.
• Ability to work effectively with diverse, high-profile donors and university executives.

Responsibilities

• Proactively manages VC’s calendar and aligns with strategic priorities.
• Acts as gatekeeper to the VC, maintaining professional access and responsiveness.
• Prepares briefing materials and coordinates with the Advancement team.
• Coordinates complex travel arrangements and logistics.
• Serves as liaison among executive offices, university colleagues, donors, and UIF staff.
• Manages communications routing and escalates urgent items as needed.
• Maintains CRM notes and donor meeting follow-up.

Skills

Executive support

Calendar management

Communication

Relationship building

Project coordination

Discretion

Education

Bachelor's Degree or foreign equivalent

Tools

MS Office suite

Job description

The University of Illinois Chicago is seeking an exceptional Executive Assistant to the Vice Chancellor for Advancement to provide high-level administrative support, operate with discretion, and strengthen relationships across campus. This role partners with senior leaders to advance the university’s fundraising priorities and strategic initiatives.

You will manage complex calendars, coordinate meetings and travel, prepare briefing materials, and ensure seamless operations of the VC’s office.