Senior Executive Assistant, Advancement Leadership

University of Illinois at Chicago; Chicago (IL); On-site; USD 78,000 - 90,000; Full time

Job summary

University of Illinois Chicago (UIC) seeks an Executive Assistant to the Vice Chancellor for Advancement. This senior administrative role provides high-level support to a campus leader, coordinating schedules, communications, and donor relations to advance the university’s mission.

The position requires exceptional organization, discretion, and the ability to handle confidential information, with a focus on improving office efficiency and effectiveness in a dynamic academic setting.

Qualifications

• Bachelor’s Degree or foreign equivalent required.
• 5+ years of progressively responsible administrative experience supporting executives within a complex working environment.
• Advanced proficiency in the MS Office suite (Word, Excel, PowerPoint, Outlook).
• Exceptional communication, organizational, interpersonal, and computer skills.
• Proven ability to prioritize multiple complex tasks, manage high-visibility projects, and stay ahead of deadlines.

Responsibilities

• Proactively and efficiently manages the VC’s daily, weekly, and monthly calendar, ensuring schedules are aligned with strategic priorities.
• Serves as the primary gatekeeper, managing access to the VC while maintaining a professional and welcoming environment.
• Collects and organizes briefing and meeting materials for the VC, coordinating with Advancement team to ensure readiness.
• Manages complex travel arrangements, itineraries, and related logistics for the VC.
• Acts as liaison between the executive team, Chancellor’s Office, UIF staff, and internal/external groups to ensure seamless operations.
• Reviews and routes correspondence related to VC and OVCA activities to ensure timely workflow.

Skills

Communication

Organization

Attention to detail

Independence

Education

Bachelor’s Degree or foreign equivalent

Tools

MS Office

Job description

University of Illinois Chicago (UIC) seeks an Executive Assistant to the Vice Chancellor for Advancement. This senior administrative role provides high-level support to a campus leader, coordinating schedules, communications, and donor relations to advance the university’s mission.

The position requires exceptional organization, discretion, and the ability to handle confidential information, with a focus on improving office efficiency and effectiveness in a dynamic academic setting.