Strategic EA to the Vice Chancellor for Advancement

Association of Fundraising Professionals; Chicago (IL); On-site; USD 78,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois Chicago is seeking an Executive Assistant to the Vice Chancellor for Advancement to provide premier administrative support to a senior university leader. The role demands discretion, strategic calendar management, and expert coordination across campus partners to advance fundraising priorities.

The selected candidate will manage complex schedules, travel, and materials, serve as a key liaison, and ensure timely follow-up on donor-related activities, reports, and events,

Qualifications

• Bachelor’s degree or foreign equivalent.
• 5+ years of fundraising, development or related field; 5+ years of progressively responsible administrative experience supporting executives.
• Advanced proficiency in MS Office.
• Excellent written and verbal communication, organizational, interpersonal, and computer skills.
• Ability to prioritize multiple complex tasks and manage high-visibility projects and deadlines.
• Experience working with diverse, high-profile audiences.

Responsibilities

• Manages VC’s daily, weekly, and monthly calendar aligned with priorities.
• Acts as gatekeeper to the VC, maintaining a professional, welcoming environment.
• Prepares briefing and meeting materials with Advancement team.
• Arranges complex travel, itineraries, and logistics for the VC.
• Liaises with executive team, Chancellor’s Office, UIF staff, and external groups to ensure smooth operations.
• Routes calls and emails, disseminates information, and escalates urgent matters as needed.
• Tracks follow-up actions from donor meetings and VC activities.
• Enters detailed contact reports into CRM and coordinates post-meeting correspondence.
• Monitors activity reports and supports fundraising objectives and strategic plans.
• Plans VC-led advancement meetings and special events, coordinating logistics and attendance.
• Develops systems for managing materials, graphics, catering, RSVPs, and AV support; takes minutes when needed.
• Oversees executive office operations and optimizes procedures and workflows.
• Gathers and analyzes data for administrative reporting and special projects.
• Maintains VC office supplies and uses various software tools to drive efficiency.

Skills

MS Office proficiency

Communication

Organization

Prioritization

Education

Bachelor’s degree or foreign equivalent

Tools

CRM database

Job description

University of Illinois Chicago is seeking an Executive Assistant to the Vice Chancellor for Advancement to provide premier administrative support to a senior university leader. The role demands discretion, strategic calendar management, and expert coordination across campus partners to advance fundraising priorities.

The selected candidate will manage complex schedules, travel, and materials, serve as a key liaison, and ensure timely follow-up on donor-related activities, reports, and events,