Elite Executive Assistant to University Advancement Leader

American Society of Administrative Professionals; Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

The University of Illinois Chicago seeks an Executive Assistant to the Vice Chancellor for Advancement to provide high-level support to a senior university leader. This role oversees calendars, briefing materials, travel logistics, and serves as a trusted gatekeeper.

You will work with the Advancement team to manage donor communications, enter data into CRM systems, and help ensure fundraising objectives and strategic plans are carried out with discretion and professionalism in a dynamic

Qualifications

• Bachelor's degree or foreign equivalent.
• Five or more years of progressively responsible administrative experience supporting executives in a complex environment.
• Excellent written and verbal communication, organizational, and interpersonal skills.

Responsibilities

• Manages VC daily, weekly and monthly calendar to align with priorities.
• Acts as gatekeeper, maintaining a professional, welcoming environment.
• Prepares briefing materials and coordinates travel for the VC.
• Serves as liaison with Advancement staff, Chancellor's Office, and donors.
• Tracks follow-up actions and coordinates post-meeting correspondence.

Skills

Communication

Organization

Donor relations

Project management

Education

Bachelor's degree or foreign equivalent

Tools

MS Office

CRM database

Job description

The University of Illinois Chicago seeks an Executive Assistant to the Vice Chancellor for Advancement to provide high-level support to a senior university leader. This role oversees calendars, briefing materials, travel logistics, and serves as a trusted gatekeeper.

You will work with the Advancement team to manage donor communications, enter data into CRM systems, and help ensure fundraising objectives and strategic plans are carried out with discretion and professionalism in a dynamic