Executive Assistant to the President (On-site, Bellevue)

Hach; Bellevue (WA); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Health benefits

401(k)

Career coaching and development

Job summary

Sea-Bird Scientific in Bellevue, WA is seeking an Executive Assistant to provide confidential, high-level support to the President. This on-site role requires keen organizational skills, discretion, and the ability to manage complex calendars and travel across time zones.

You will coordinate meetings, prepare materials, handle communications, oversee facilities, and drive efficiency across the executive office.

Qualifications

• High School Degree required, business school or college courses preferred in a relevant subject area, office administration.
• 5+ years experience supporting a CEO/President mid-sized company.

Responsibilities

• Manage the President’s complex calendar and coordinate meetings across multiple time zones.
• Coordinate executive, leadership, and all-employee meetings, including logistics (rooms, virtual setup, catering, travel).
• Prepare for executive meetings: scheduling, agenda, materials, and documentation.
• Attend executive meetings as needed and follow up on actions, deadlines, and owners.
• Monitor inbound emails, identify action items, and prioritize responses.
• Plan and execute offsite meetings, including budget, venue, contracts, and vendor management.
• Coordinate domestic and international travel and expense reports.

Skills

Executive support

Calendar management

Communication

Project coordination

Education

High School Diploma

Tools

Microsoft Office

Job description

Sea-Bird Scientific in Bellevue, WA is seeking an Executive Assistant to provide confidential, high-level support to the President. This on-site role requires keen organizational skills, discretion, and the ability to manage complex calendars and travel across time zones.

You will coordinate meetings, prepare materials, handle communications, oversee facilities, and drive efficiency across the executive office.