Executive Assistant to the President/CEO

Indeck Power Equipment Company; Wheeling (IL); Presencial; USD 65.000 - 90.000; Tempo integral

Resumo da vaga

Indeck Power Equipment Company is seeking a full-time Executive/Personal Assistant to support the President/CEO. This in-office role is based at the Wheeling, IL Office and requires exceptional problem solving, attention to detail, and prioritization of deadlines in a busy environment.

The position entails managing calls, calendars, travel, correspondence, and back-up receptionist duties. A Bachelor degree or equivalent and 3–5+ years of EA/PA experience are required, with strong MS

Qualificações

• 3-5+ years experience as an Executive/Personal Assistant.
• Bachelor degree or equivalent required.
• Excellent verbal and written communication skills.

Responsabilidades

• Answer and screen calls and arrange conference calls.
• Maintain calendar, deadlines and schedule for executive.
• Prepare outgoing mail and correspondence (email, FedEx, faxes).
• Arrange and coordinate travel schedules and reservations.
• Greet scheduled visitors and back up receptionist duties.
• Coordinate meetings, luncheons, and presentations.
• Draft routine correspondence and maintain files.

Formação

Bachelor degree or equivalent

Ferramentas

MS Word

Excel

Outlook

PowerPoint

Descrição da vaga

Indeck Power, the largest single-source provider of steam power and hot water solutions, is seeking a full time Executive/Personal Assistant to support the President/CEO. This is a full time, in-office position based out of the Wheeling, IL Office.

Position Summary:

Provide Administrative and Personal Support to the President/CEO. Must have excellent problem solving skills, high attention to detail and great at prioritizing deadlines and tasks as this is busy role.

Essential Duties and Responsibilities:

• Answer and screen telephone calls and arrange conference calls.
• Maintain calendar, deadlines and schedule for executive.
• Prepare outgoing mail and correspondence, including email, FedEx and faxes.
• Provide additional personal support as needed.
• Arrange and coordinate travel schedules and reservations.
• Office/personal related errands.
• Coordinate and arrange meetings, guest luncheons, and presentations.
• Greet scheduled visitors.
• Draft routine correspondence and maintain necessary files of all correspondence.
• Back up receptionist duties.
• Back up assistance in preparation of sales/rental quotes.
• May be required to perform other duties as requested, directed or assigned.

Education and Experience:

• Business school, Bachelor degree or equivalent is required.
• 3-5+ years experience as an Executive/Personal Assistant.

Job Knowledge, Skills and Abilities:

• Must be proficient in MS Word, Excel, Outlook and the Internet. Power Point a plus.
• Excellent verbal and written communication skills required.
• A professional appearance and telephone manner are essential.
• Must have good command of the English language, oral and written.
• Must be detail oriented.
• High degree of integrity and the ability to recognize the requirements of confidentiality.
• Excellent organizational, time management, analytical and problem-solving skills.
• Highly flexible and adaptable to constantly changing priorities.
• Excellent interpersonal skills – possess a positive mental attitude.