Executive Administrative Assistant

Corporate Resources of Illinois; Batavia (IL); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Full benefits

Job summary

Corporate Resources of Illinois is hiring an Executive Administrative Assistant to support the CEO in Batavia, IL. The role requires high-level administrative skills, discretion, and the ability to anticipate needs to keep priorities moving forward.

You will manage the CEO’s calendar, coordinate travel, and handle sensitive information with confidentiality. Strong organization and proactive communication are essential in this trusted, permanent position.

Qualifications

• At least 6 months of experience supporting leadership.
• Personal assisting experience a plus.
• Able to travel between St. Charles/Geneva/Batavia area and other Chicagoland locations.
• Strong attention to detail and exceptional organizational skills.
• Superior written and verbal communication skills.
• Strong proficiency in Google Suite.
• Highly organized with excellent task management and follow-through.
• Self-motivated and able to work independently as well as collaboratively.

Responsibilities

• Coordinate and maintain the CEO’s calendar, appointments, meetings, and personal commitments.
• Assist the CEO with managing multiple personal properties.
• Coordinate domestic and international travel arrangements, including accommodations and itineraries.
• Anticipate and proactively address the CEO’s needs across business and personal matters.
• Schedule business and personal meetings and events, including personal shopping and errands.
• Manage incoming and outgoing electronic communications for the CEO and others.
• Review and summarize reports and prepare background materials for outgoing correspondence.
• Prioritize and manage multiple projects with timely follow-through.
• Follow up on outstanding items to ensure deadlines are met.
• Maintain a highly organized, proactive approach to support the CEO and the organization.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Discretion

Independent work

Confidential handling

Tools

Google Suite

Job description

$58,000 - $65,000 + full benefits

To make a company successful, it takes people with passion and initiative, who are efficient, imaginative, and innovative. Since our founding 22 years ago, we've held true to these beliefs by only hiring the best and brightest, to which we attribute much of our success.

We are actively looking to hire an Executive Administrative Assistant to support our company’s CEO. In this role, you will serve as the CEO’s right hand, providing high-level support across both professional and personal responsibilities. This is a highly trusted position requiring excellent organization, discretion, initiative, and the ability to anticipate needs and keep priorities moving forward.

Job Responsibilities:

• Coordinate and maintain the CEO’s calendar, appointments, meetings, and personal commitments, ensuring schedules are organized
• Assist the CEO with managing multiple personal properties
• Coordinate domestic and international travel arrangements, including accommodations, transportation, and itineraries
• Anticipate and proactively address the CEO’s needs across both business and personal matters
• Schedule business and personal meetings, dinners, and appointments, while assisting with personal shopping, holiday arrangements, errands, and other requests
• Manage incoming and outgoing electronic communication on behalf of the CEO and others
• Review and summarize reports and documents, prepare background materials, and assist with outgoing correspondence as needed
• Prioritize and manage multiple projects and requests simultaneously, ensuring timely follow-through
• Follow up on outstanding items to ensure deadlines, requests, projects, meetings, and events are completed as expected
• Maintain a highly organized and proactive approach, with a strong commitment to supporting the CEO and contributing to the success of the organization

Requirements:

• Minimum of 6 months’ experience directly supporting leadership or in a high level administrative support role
• Personal assisting experience a plus
• Able to travel between the St. Charles/Geneva/Batavia area and other Chicagoland locations as needed
• Strong attention to detail and exceptional organizational skills
• Superior written and verbal communication skills
• Strong proficiency in Google Suite
• Highly organized with excellent task management and follow-through
• Self-motivated and able to work independently as well as collaboratively in an office setting
• Professional, discreet, dependable, and comfortable handling confidential information

Corporate Resources, on behalf of our client located in Batavia, IL is hiring for a permanent Executive Administrative Assistant.