Executive Assistant to the CEO

Pitco Engineering; Dayton (TN); Híbrido; USD 50.000 - 65.000; Jornada completa

Descripción de la vacante

PITCO Engineering in Dayton, TN is seeking an Executive Assistant to support our CEO with exceptional organization and discretion. The role blends professional and personal logistics, manages emails, calendar, travel, and cross-time-zone coordination in a hybrid setting.

You will prepare presentations and reports, track follow-ups, and assist with meetings. A proactive communicator with strong MS Office skills and a track record supporting senior leaders will thrive.

Formación

• Proven experience supporting senior management or executives in a fast-paced environment.
• Excellent written and verbal communication and interpersonal skills.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Ability to manage multiple priorities and deadlines under pressure.
• Flexibility in work hours to accommodate shifting schedules and travel needs.

Responsabilidades

• Manage and prioritize the CEO's email inbox and communications.
• Coordinate and maintain the CEO's calendar, scheduling meetings across multiple time zones.
• Organize business travel arrangements, accommodations, and itineraries.
• Support the CEO with follow-ups, reminders, and action tracking.
• Assist with preparation of presentations, documents, and reports.
• Provide administrative support for meetings, including agendas, notes, and follow-up.

Conocimientos

Executive support

Calendar management

Email management

MS Office proficiency

Educación

Bachelor's degree

Herramientas

MS Office

Descripción del empleo

The Role

We're seeking a highly organized and proactive Executive Assistant to support our CEO. This role requires exceptional organizational and communication skills, the ability to manage shifting priorities, and a high level of discretion when handling confidential information.

You’ll manage emails, schedule meetings, coordinate the CEO’s calendar, and assist with both professional and personal logistics. Flexibility is key, as the workload and schedule may vary. The role is hybrid with occasional travel.

What you’ll do:
Manage and prioritize the CEO's email inbox and communications
Coordinate and maintain the CEO's calendar, scheduling meetings across multiple time zones
Organize business travel arrangements, accommodations, and itineraries
Support the CEO with follow-ups, reminders, and action tracking
Assist with preparation of presentations, documents, and reports
Provide administrative support for meetings, including agendas, notes, and follow-up
Handle confidential information with professionalism and discretion

Requirements

• Proven experience supporting senior management or executives in a fast-paced environment
• Excellent written and verbal communication and interpersonal skills
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Ability to manage multiple priorities and deadlines under pressure
• Flexibility in work hours to accommodate shifting schedules and travel needs
• Must pass drug screening and background check
• Valid U.S. driver's license and ability to obtain a passport for travel
• Must be eligible to work in the U.S. (no visa sponsorship available)
• Preferred: Bachelor's degree in Business Administration, Communications, or related field; experience supporting C-level executives in a hybrid environment

About PITCO Engineering

PITCO Engineering is an industrial automation engineering firm on one mission: make automation work for every manufacturer — not just the largest. We design, build, deploy, and optimize automation for some of the biggest manufacturers in the industry, and put that decade of experience in reach of system integrators and the small and mid-sized manufacturers the industry has left behind.

Our vision is to get 10,000 manufacturers standardized — ready to compete with the giants and help rebuild the industrial base. We work in the only order that compounds: get the process right, standardize the result, then make it repeatable through Start with Standard and our AEOS platform.

How we work is held to six values — integrity, accountability, transparency, discipline, alignment, and results. No exceptions.