Executive Assistant to the President & CEO

University of Iowa Center for Advancement; Iowa City (IA); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Iowa Center for Advancement seeks an Administrative Advancement Associate to support the President and CEO onsite in Iowa City. You will manage calendars, coordinate travel, and help plan executive meetings with discretion and professionalism.

This role requires strong attention to detail, effective communication, and the ability to handle confidential information. You will work with the Board Relations and CEO Engagement Director to ensure seamless operations and engagement

Qualifications

• Onsite role with Monday–Friday office hours.
• Experience handling sensitive information with discretion.
• Strong calendar and travel coordination skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage and maintain the President’s calendar, incl. prioritization and scheduling.
• Coordinate travel arrangements (flights, lodging, transport) and itineraries.
• Partner with Board Relations and CEO Engagement Director on meetings and events.
• Coordinate and prepare for executive meetings, campus visits, and onsite engagements.
• Track, process, and reconcile expenses with accurate reporting.
• Provide administrative support for UICA leadership functions and events.
• Update records in constituent/administrative systems for accuracy.
• Use Microsoft 365, SharePoint, OneDrive, and expense platforms effectively.

Skills

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Professional communication

Education

HS diploma + 6 years administrative experience

Associate’s degree + 4 years administrative experience

Bachelor’s degree + 2 years administrative experience

Tools

Microsoft 365

SharePoint

OneDrive

Expense management platforms

Job description

The University of Iowa Center for Advancement seeks an Administrative Advancement Associate to support the President and CEO onsite in Iowa City. You will manage calendars, coordinate travel, and help plan executive meetings with discretion and professionalism.

This role requires strong attention to detail, effective communication, and the ability to handle confidential information. You will work with the Board Relations and CEO Engagement Director to ensure seamless operations and engagement