Executive Support & Travel Coordinator for President & CEO

UI Center for Advancement; Iowa City (IA); Presencial; USD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

On-site

Office in Iowa City

Descripción de la vacante

The UI Center for Advancement in Iowa City seeks an Administrative Advancement Associate to provide onsite executive support to the President and CEO. You will coordinate calendars, travel, and meetings with discretion and professionalism.

You will work with Board Relations and the CEO Engagement Director to prepare briefings, manage expenses, and staff leadership events, ensuring accurate records in Microsoft 365, SharePoint, and related tools.

Formación

• HS diploma plus 6 years of administrative experience
• Associate’s degree plus 4 years administrative experience
• Bachelor’s degree plus 2 years administrative experience

Responsabilidades

• Manage and maintain the President’s calendar, including scheduling meetings with priorities.
• Coordinate travel arrangements: flights, lodging, transportation, itineraries.
• Collaborate with the Board Relations and CEO Engagement Director to prepare for engagements.
• Prepare for executive meetings and campus visits with schedules and briefing materials.
• Track, process, and reconcile expenses.
• Provide admin support for leadership functions and executive events.
• Update records in constituent and administrative systems for data accuracy.
• Utilize Microsoft 365, SharePoint, OneDrive, and expense platforms.
• Maintain professionalism and confidentiality as a representative of the President and CEO.

Educación

High School Diploma

Associate’s Degree

Bachelor’s Degree

Descripción del empleo

The UI Center for Advancement in Iowa City seeks an Administrative Advancement Associate to provide onsite executive support to the President and CEO. You will coordinate calendars, travel, and meetings with discretion and professionalism.

You will work with Board Relations and the CEO Engagement Director to prepare briefings, manage expenses, and staff leadership events, ensuring accurate records in Microsoft 365, SharePoint, and related tools.