Executive Admin Services Coordinator - On Campus

The University of Iowa; Iowa City (IA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The University of Iowa is seeking an Administrative Services Coordinator to serve as the first point of contact for Hospital Administration and to provide administrative support for one or more executive leaders within the department.

You will join the administrative team, offering cross-coverage, handling confidential information, coordinating meetings, travel, and communications while maintaining a professional and discreet environment.

Qualifications

• Bachelor's degree or equivalent combination of education and experience is required.
• 1 year of related administrative experience is required.
• Excellent customer service, public contact, and written and verbal communication skills are required.
• Proficiency in MS Word, Excel, PowerPoint, Teams, Skype, and Zoom is required.
• Demonstrated ability to multi-task, meet deadlines and work as part of a team is required.
• Demonstrated ability to work independently and maintain confidentiality is required.

Responsibilities

• Serve as first point of contact for Hospital Administration; screens calls and inquiries and triages to appropriate personnel.
• Provide cross-coverage and back-up support for executives; schedule meetings and prepare materials.
• Coordinate travel arrangements and prepare agendas for meetings and events.
• Handle confidential information with discretion and maintain electronic records as required.
• Maintain effective relationships with faculty, staff, students and the public.
• Utilize MS Office Suite for data and communications and manage correspondence and documents.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Discretion & confidentiality

Independent work

Education

Bachelor's degree or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

Teams

Skype

Zoom

Office suite

Job description

The University of Iowa is seeking an Administrative Services Coordinator to serve as the first point of contact for Hospital Administration and to provide administrative support for one or more executive leaders within the department.

You will join the administrative team, offering cross-coverage, handling confidential information, coordinating meetings, travel, and communications while maintaining a professional and discreet environment.