Executive Assistant to Leadership | Calendar & Travel

Security First Insurance; Ormond Beach (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Security First Insurance is seeking an organized administrative assistant to support the executive team. The role involves managing calendars, scheduling, and handling confidential communications with internal and external stakeholders.

The ideal candidate will be proficient in Microsoft Office, have strong written and verbal communication skills, and be able to draft documents and prepare meeting materials. Travel arrangements and expense reporting will also be part of the responsibilities.

Qualifications

• Clean and professional written and verbal communication.
• Ability to manage multiple priority tasks with follow-up.
• Strong attention to detail and organization.

Responsibilities

• Manage calendars, scheduling, and communications for executive leadership.
• Coordinate travel arrangements and expense reports.
• Prepare, proofread, and coordinate correspondence, presentations, and meeting materials.
• Attend meetings, document key discussions, and distribute action items.

Skills

Strong communication

Highly organized

Multi-tasking

Discretion/confidentiality

Education

High school diploma or equivalent

1+ year administrative assistant experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Security First Insurance is seeking an organized administrative assistant to support the executive team. The role involves managing calendars, scheduling, and handling confidential communications with internal and external stakeholders.

The ideal candidate will be proficient in Microsoft Office, have strong written and verbal communication skills, and be able to draft documents and prepare meeting materials. Travel arrangements and expense reporting will also be part of the responsibilities.