Executive Assistant to the President

Chris-Leef General Agency, Inc.; Shawnee (KS); On-site; USD 60,000 - 85,000; Full time

Job summary

Chris-Leef General Agency, Inc. seeks an experienced Executive Assistant to the President in Shawnee, KS.

The role focuses on keeping the executive’s calendar organized, coordinating meetings, and handling confidential communications with internal teams and external partners. The ideal candidate has 5+ years in admin or executive support, strong communication and calendar-management skills, and a proven ability to manage multiple priorities with discretion.

Qualifications

• High school diploma is required; an associate's or bachelor's degree is preferred.
• 5+ years in admin, executive assistance, or office management is preferred.
• Licensure or certification: not applicable.
• Strong organizational, communication, confidentiality, and prioritization skills.

Responsibilities

• Maintain the President's priority and project lists, to-dos, deadlines, and follow-ups.
• Manage executive calendars, appointments, travel, expenses, and itineraries.
• Coordinate and prep for executive and management meetings; draft agendas.
• Prepare and edit correspondence, presentations, and reports.
• Support strategic planning by coordinating timelines, materials, and notes.
• Plan events, travel, registrations, budgets, and staff communications.
• Maintain licenses, office supplies, and document management.
• Communicate with internal/external partners while preserving confidentiality.
• Improve processes using Microsoft 365 and related tools.
• Assist management with scheduling, meetings, and follow-up items.

Skills

Organization

Communication

Confidentiality

Follow-through

Calendar management

Meeting preparation

Presentation support

Technology aptitude

Judgment

Professionalism

Multitasking

Education

High School Diploma

Associate/Bachelor preferred

Tools

Microsoft 365

Teams

Outlook

Word

Excel

PowerPoint

OneNote

Loop

CoPilot

Job description

Chris-Leef General Agency, Inc. seeks an experienced Executive Assistant to the President in Shawnee, KS.

The role focuses on keeping the executive’s calendar organized, coordinating meetings, and handling confidential communications with internal teams and external partners. The ideal candidate has 5+ years in admin or executive support, strong communication and calendar-management skills, and a proven ability to manage multiple priorities with discretion.