Executive Assistant to the President — Strategic Gatekeeper

Tokio Marine HCC International; Plano, Northern (TX, KY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

U.S. Specialty Insurance Company in Plano, TX is seeking an Executive Assistant to serve as the right-hand partner to our President, providing administrative and secretarial support and acting as a strategic gatekeeper.

Under general supervision, you will manage calendars, coordinate travel, prepare reports, and handle confidential communications, ensuring leadership alignment and smooth daily operations. This role demands strong organizational skills, discretion, and the ability to multitask in

Qualifications

• High school diploma or GED required.
• 5+ years of administrative support experience.
• Strong written and verbal communication with emphasis on confidentiality and diplomacy.
• Advanced organizational and analytical skills; ability to manage multiple tasks.

Responsibilities

• Manage and process department documents, memos, reports, and presentations.
• Enter data into spreadsheets, databases, or other systems.
• Coordinate schedules, agendas, and appointments for the department.
• Answer phones, route calls, and take messages.
• Order office supplies and maintain inventory for the department.
• Oversee mail distribution and filing systems; coordinate travel as directed.

Skills

Communication

Organization

Confidentiality

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office

Job description

U.S. Specialty Insurance Company in Plano, TX is seeking an Executive Assistant to serve as the right-hand partner to our President, providing administrative and secretarial support and acting as a strategic gatekeeper.

Under general supervision, you will manage calendars, coordinate travel, prepare reports, and handle confidential communications, ensuring leadership alignment and smooth daily operations. This role demands strong organizational skills, discretion, and the ability to multitask in