Strategic Executive Assistant to the President

CHRIS-LEEF GENERAL AGENCY, INC; Shawnee (KS); On-site; USD 52,000 - 76,000; Full time

Job summary

CHRIS-LEEF GENERAL AGENCY, INC. in Shawnee, KS seeks an experienced Executive Assistant to support the President and leadership team. This role demands exceptional organization, discretion, proactive communication, and a service-first, solutions-oriented mindset.

You will manage calendars, travel logistics, meeting prep, and prepare materials and reports. Use Microsoft 365 tools to streamline workflows and help the executive office stay aligned with priorities and deadlines.

Qualifications

• 5+ years of administrative or executive assistant experience.
• Experience supporting C-suite executives is preferred.
• Ability to manage multiple priorities with accuracy.
• Strong written and verbal communication.

Responsibilities

• Maintain President’s priority list, project list, to-do items, deadlines, delegated items, and open follow-ups.
• Manage executive calendars, appointments, meeting invitations, scheduling conflicts, travel arrangements, expense reports, itineraries, and related logistics.
• Prepare agendas, gather input, prepare materials, take notes, document action items, and track follow-up when directed.
• Draft agendas, format, and improve correspondence, presentations, meeting packets, reports, org charts, and letters.
• Coordinate and prepare for executive meetings, management meetings, EOM, quarterly meetings, staff meetings, and planning sessions.

Skills

Organization & prioritization

Written & verbal communication

Confidentiality & discretion

Calendar management

Meeting prep & notes

Presentation support

Technology aptitude

Professionalism

Multitasking under pressure

Education

High School Diploma

Associate/Bachelor preferred

Tools

Microsoft 365

Teams

Outlook

Word

Excel

PowerPoint

OneNote

CoPilot

Job description

CHRIS-LEEF GENERAL AGENCY, INC. in Shawnee, KS seeks an experienced Executive Assistant to support the President and leadership team. This role demands exceptional organization, discretion, proactive communication, and a service-first, solutions-oriented mindset.

You will manage calendars, travel logistics, meeting prep, and prepare materials and reports. Use Microsoft 365 tools to streamline workflows and help the executive office stay aligned with priorities and deadlines.