Executive Assistant to the President

Franklin & Marshall College; Lancaster (Lancaster County); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision care

Retirement plan

Education benefits

Job summary

Franklin & Marshall College in Lancaster, PA seeks an Executive Assistant to the President for full-time support of the President and the President's Office. The role manages executive-level scheduling, communications, travel logistics, and event coordination on and off campus.

Responsibilities include serving as the primary contact for the President's Office, coordinating domestic and international travel, and supporting the Board of Trustees in collaboration with the Secretary of the Board.

Qualifications

• Bachelor's degree or equivalent combination of experience and training.
• At least 5 years of relevant administrative experience.
• A high degree of professionalism and the ability to maintain strict confidentiality.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive).
• Technical proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail.
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Responsibilities

• Manage the calendar for the President and other assigned executives with a strategic approach.
• Serve as a key point of contact for the President and the President's Office, interacting professionally and confidentially with alumni, students, faculty, staff, donors, and members of the greater Lancaster community.
• Provide comprehensive administrative support to assigned senior leadership, including managing domestic and international travel logistics, expense reporting, preparing correspondence, and day-to-day office operations.
• Provide operational and logistical support for presidential and executive-level events and special initiatives, hosted on-campus and off-campus, including assisting with presidential residence operations and hospitality management.
• In collaboration with the President and the Secretary of the Board, provide administrative and operational support for the Board of Trustees, as needed.
• All other duties as assigned.

Skills

Confidentiality

Professional communication

Calendar management

Organization

Interpersonal skills

Attention to detail

Discretion

Diversity & Belonging

Adaptability

Professionalism

Education

Bachelor's Degree or equivalent

Tools

Google Suite

MS Office

Job description

Job Description

Franklin & Marshall College is recruiting for a full-time Executive Assistant to the President.

Job Details

• Location: F&M Campus - Lancaster, PA
• Classification: Full-time, Exempt
• Schedule: 40 hours, Monday - Friday. May require evenings and weekends.
• Reports to: President of Franklin & Marshall College/Vice President, General Counsel & Secretary to the Board
• Department: Office of the President
• Approved Salary Range: $60,000.00 - $65,000.00

Executive Assistant to the President Provides

The Executive Assistant to the President provides administrative, operational, and project support to the president, to the President's Office and Nevonia, the official residence of the president. The most significant portion of the Executive Assistant role is supporting the president's strategic objectives by managing executive-level scheduling and logistics, ensuring seamless and timely communication flow, supporting events involving the president or President's Office's interests, and optimizing office operations to maintain exceptional organizational capacity.

Essential Functions

• Manage the calendar for the President and other assigned executives with a strategic approach, ensuring engagements are meticulously reviewed, managed, and prioritized in alignment with strategic priorities and that the President's office is responsive to all constituencies in a timely and professional manner.
• Serve as a key point of contact for the President and the President's Office, interacting professionally and confidentially with alumni, students, faculty, staff, donors, and members of the greater Lancaster community.
• Provide comprehensive administrative support to assigned senior leadership, including managing domestic and international travel logistics, expense reporting, preparing correspondence, and day-to-day office operations.
• Provide operational and logistical support for presidential and executive-level events and special initiatives, hosted on-campus and off-campus, including assisting with presidential residence operations and hospitality management.
• In collaboration with the President and the Secretary of the Board, provide administrative and operational support for the Board of Trustees, as needed.
• All other duties as assigned.

Minimum Qualifications

• Bachelor's Degree or equivalent combination of experience and training.
• At least 5 years of relevant experience with administrative and clerical procedures.
• A high degree of professionalism and the ability to maintain strict confidentiality.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive).
• Technical proficiency in relevant applications such as MS Office (Word, Excel, PowerPoint).
• Attention to detail.
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Preferred Qualifications

• 7 or more years of relevant experience with Administrative and clerical procedures.
• Prior work experience in an executive office environment.
• Experience working in a higher education setting.

Additional Information

Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.

Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits, please visit our Benefits Page.

Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.