Academic Department Coordinator - Mathematics/Statistics & Computer Science

Diplomatic Congress of Franklin & Marshall College; Science Hill (KY); On-site; USD 33,460 - 36,800; Full time

Job summary

Franklin & Marshall College is seeking an Academic Department Coordinator for Mathematics/Statistics and Computer Science to support the chairs and faculty with administrative tasks.

This full-time, 10-month position in Lancaster, PA handles office workflow, budget tracking, scheduling, event coordination, and onboarding of new faculty, with opportunities to work across departments and serve student organizations. Competitive benefits available and a collaborative work environment.

Qualifications

• High School Diploma or GED required.
• At least 1 year of admin/secretarial experience.
• Proficient with Google Suite and/or Microsoft Office.
• Excellent oral and written communication.

Responsibilities

• Coordinate daily office workflow and maintain department files.
• Support department chairs with budget tracking and reports.
• Manage calendars, meetings, events, and department website.
• Assist with faculty hiring, onboarding, and travel arrangements.
• Supervise student workers and process purchases.

Skills

Administrative coordination

Google Suite

Microsoft Office

Communication skills

Team coordination

Education

High School Diploma or GED

Tools

Google Suite

Microsoft Office

Job description

Academic Department Coordinator - Mathematics/Statistics & Computer Science

Type: Full-time, Non-Exempt Position ID: 202990

Location: F&M Campus - Lancaster, PA

Schedule: 40 hours, Monday - Friday. 10-month position.

Reports to: Department Chair, Mathematics/Statistics; Department Chair, Computer Science

Department: Mathematics/Statistics; Computer Science

Approved Hourly Rate: $19.32/hour

About Franklin & Marshall College

Franklin & Marshall College is a residential college dedicated to excellence in undergraduate liberal arts education. Its aims are to inspire in young people of high promise and diverse backgrounds a genuine and enduring love for learning, to teach them to read, write, and think critically, to instill in them the capacity for both independent and collaborative action, and to educate them to explore and understand the natural, social, and cultural worlds in which they live. In so doing, the College seeks to foster in its students' qualities of intellect, creativity, and character, that they may live fulfilling lives and contribute meaningfully to their occupations, their communities, and their world.

To learn more about Lancaster, please go to https://landinlancasterpa.com

Job Description

Franklin & Marshall College is recruiting for a full-time, 10 month Academic Department Coordinator - Mathematics/Statistics and Computer Science.

The Academic Department Coordinator provides coordination for department activities and administrative and secretarial support to the Department chair and faculty members as requested. The Academic Coordinator will independently organize department workflow and projects to ensure timely and accurate completion of responsibilities. The Academic Coordinator is flexible and able to meet the administrative needs of any academic work unit.

Essential Functions

• Coordinate daily office workflow, prioritize, organize and complete routine administrative tasks by updating and maintaining department files, databases; researching, compiling and generating reports; responding to inquiries and answering phone calls; preparing and distributing correspondence, memos, mailings, schedules, exams and manuscripts; monitor and maintain office equipment and department facilities and spaces. Serve as a department liaison to other departments and offices along with off-campus vendors.
• Provide the department chair with administrative support by monitoring department operating budget and monthly reconciliation. Provide detailed support of the new faculty search process. Track search related expenditures and maintain the recruiting database. Assist new chairs as a resource for prior department history, academic year cycle of events, trends and traditions. Process paperwork for new majors and minors. Research, compile and generate reports as requested by chair.
• Support faculty and department by maintaining and organizing a calendar of department events; coordinate department meetings, luncheons, receptions, and guest speakers. Create department promotional materials and maintain the department website. Supervise student employees and provide administrative assistance to student organizations and clubs. Prepare purchase orders, process reimbursements and reconcile P-card purchases.
• Provide and support coordination of new faculty hiring and onboarding processes. Support faculty with the development of department course schedules, assist with publications and order textbooks. Coordinate travel arrangements for faculty. Prepare library reserve lists for faculty each semester and serve as a liaison between libraries and department faculty; prepare materials for senior, interim and tenure reviews.
• All other duties as assigned.

Minimum Qualifications

• High School Diploma or GED.
• At least 1 year of administrative and/or secretarial experience at a professional level.
• Intermediate level of proficiency with Google Suite and/or Microsoft Office Suite.
• Ability and willingness to provide excellent service and to work in a collegial manner with students, faculty and staff, and other constituencies is essential.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Additional Information

Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.

Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits, please visit our Benefits Page.

Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.

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415 Harrisburg Ave

Lancaster, PA 17603