Executive Assistant to the Director of Special Education

Watson Chapel High School; Pine Bluff (AR); On-site; USD 28,000 - 42,000; Full time

Job summary

Watson Chapel School District in Pine Bluff, Arkansas is seeking an Administrative Assistant to the Director of Special Education to provide high-level administrative support for the Special Education Department.

The role communicates with school districts, internal departments, principals, teachers and state agencies and requires accuracy, confidentiality and timely performance. It carries responsibility for data entry, reporting and coordination of services.

Qualifications

• Proven clerical, computer, filing, and office equipment skills.
• Ability to maintain confidentiality and handle sensitive information.
• Background checks required prior to employment.
• Strong written and verbal communication with adults and children.
• Ability to set priorities and manage multiple tasks concurrently.

Responsibilities

• Enter all data for special education students in the Special Ed Module and APSCN PLUS.
• Prepare and report Cycle 2, 4, and 7 State Reports for Special Education.
• Serve as district contact for students in Residential Placement and coordinate with related service providers.
• Coordinate with Medicaid billing and district billing staff; ensure accurate billing and records.
• Process purchase orders for the Special Education department; maintain records and files.
• Assist in state monitoring preparation and transportation coordination for special needs students.
• Assist with uploading due process paperwork and other secretarial duties as assigned.

Skills

Data entry

Reporting

Communication

Confidentiality

Microsoft Office

Organization

Multi-tasking

Education

High school diploma or equivalent

Job description

Watson Chapel School District in Pine Bluff, Arkansas is seeking an Administrative Assistant to the Director of Special Education to provide high-level administrative support for the Special Education Department.

The role communicates with school districts, internal departments, principals, teachers and state agencies and requires accuracy, confidentiality and timely performance. It carries responsibility for data entry, reporting and coordination of services.