Administrative Assistant - Special Education

Wake-County-Public-School-System; Cary (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Wake County Public School System seeks a Secretary (Senior Director) to provide comprehensive secretarial support to the Special Education Services leadership. The role includes managing correspondence, scheduling, travel arrangements, and liaison activities with parents and staff.

You will handle purchasing, time records, reimbursements, and budget inquiries in Oracle, ensuring accurate records and timely responses to internal and external inquiries.

Qualifications

• High school diploma or equivalent; AND
• Experience in a secretarial or related field; OR
• An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

Responsibilities

• Performs secretarial duties while prioritizing and completing tasks in a timely manner.
• Provides administrative support to Senior Director and Directors in SES.
• Answers incoming phone calls from parents and others seeking information regarding special education services.
• Creates and processes purchase orders and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by Special Education Services.
• Organizes and assists with logistics of various meetings for and within the department. Prepares travel arrangements for the senior director and assigned directors traveling outside of Wake County.
• Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests for departmental staff.
• Assists with completion of Personnel Activity Reports.
• Assists with budget inquiries and runs budget summaries in Oracle.
• Assists with processing record requests, including picking up records from schools, copying and redacting records.
• Performs other related duties, as assigned.

Skills

Microsoft Word

Microsoft Excel

Google Apps

Time management

Organizational skills

Customer service

Communication

Confidentiality

Detail-oriented

Independent work

Relationship-building

Education

High school diploma

Secretarial experience

Equivalent education/experience

Tools

PowerSchool

ECATS

Oracle

Budgeting

Payroll processing

Job description

Wake County Public School System seeks a Secretary (Senior Director) to provide comprehensive secretarial support to the Special Education Services leadership. The role includes managing correspondence, scheduling, travel arrangements, and liaison activities with parents and staff.

You will handle purchasing, time records, reimbursements, and budget inquiries in Oracle, ensuring accurate records and timely responses to internal and external inquiries.