Executive Assistant to the Director - Hybrid/Remote

Washington Department of Natural Resources; Washington; Hybrid; USD 68,000 - 75,000; Full time

Job summary

The Washington State Office of Civil Legal Aid is seeking an Executive Assistant who will provide confidential, executive‑level support to the Director and central operations team. The role involves arranging meetings, drafting correspondence, preparing reports, and coordinating agendas for committees in a mixed hybrid/remote work environment with occasional travel in Washington state.

Reporting to the Director of Operations, you will manage communications, support HR processes, and assist with

Qualifications

• Exceptional administrative support experience with progressive responsibilities.
• Ability to prioritize, handle tight deadlines, and adapt to changing demands.
• Strong written and verbal communication, including professional correspondence.
• Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint, SharePoint, Teams).

Responsibilities

• Provide confidential executive‑level support to the Director, including meetings, correspondence, and reports.
• Prepare meeting agendas, materials, minutes, rosters, and follow up on assignments.
• Manage agency communications and respond to records requests under GR 31.1.
• Support conferences and events, including on‑site logistics and occasional travel.
• Serve as backup support for central operations and Olympia‑area activities.

Skills

Administrative support

Prioritization & multitasking

Problem solving

Written & verbal communication

Microsoft 365 proficiency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Teams

Job description

The Washington State Office of Civil Legal Aid is seeking an Executive Assistant who will provide confidential, executive‑level support to the Director and central operations team. The role involves arranging meetings, drafting correspondence, preparing reports, and coordinating agendas for committees in a mixed hybrid/remote work environment with occasional travel in Washington state.

Reporting to the Director of Operations, you will manage communications, support HR processes, and assist with