Executive Assistant to Operations Leaders - Hybrid

Jobvite, Inc.; Denver (CO); Hybrid; USD 92,000 - 103,000; Full time

Benefits offered by this job

Casual work environment

Comprehensive benefits

Job summary

Earthjustice is seeking an Executive Assistant to provide high-level administrative support to the Operations executives. The role involves managing complex calendars across time zones, coordinating travel, handling expenses, and supporting projects with strong attention to detail.

The position is full-time with a hybrid schedule, located in Denver, CO, NY, SF, or Chicago offices. The successful candidate will demonstrate discretion, excellent communication, and a proactive, collaborative

Qualifications

• 6+ total years of administrative work experience and/or education.
• Experience supporting leadership, managing complex schedules, and supporting on and off-site meetings.
• Strong Microsoft Outlook calendar management across time zones with Office365 proficiency.
• Ability to prioritize and multitask with high attention to detail in a fast-paced role.
• Outstanding interpersonal, organizational, and verbal/written communication skills.
• Sound judgment and discretion with confidential information.

Responsibilities

• Executive Administration and Support: serve as primary scheduler and calendar manager for Operations executives.
• Meeting and Logistics: support department meetings from conception to post-meeting follow-through.
• Ongoing Learning: actively pursue professional development and share knowledge.
• Coordinate travel, expense filing, document management, and task tracking.
• Facilitate workflow and information sharing within Operations and with stakeholders.

Skills

Calendar management

Executive support

Time zone coordination

Microsoft Outlook

Office365

Communication skills

Discretion

Tools

Microsoft Outlook

Office365

Job description

Earthjustice is seeking an Executive Assistant to provide high-level administrative support to the Operations executives. The role involves managing complex calendars across time zones, coordinating travel, handling expenses, and supporting projects with strong attention to detail.

The position is full-time with a hybrid schedule, located in Denver, CO, NY, SF, or Chicago offices. The successful candidate will demonstrate discretion, excellent communication, and a proactive, collaborative