Executive Assistant to the Director | Admin & HR Liaison

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 28,000 - 35,000; Full time

Job summary

Montana State University is seeking an Administrative Assistant IV to support the MORH/AHEC Director, manage calendars, travel, and HR liaison duties, while ensuring a professional and organized office environment. This role handles executive scheduling, travel arrangements, expense reconciliation, and comprehensive administrative support to advance departmental effectiveness.

The successful candidate will coordinate recruitment, plan internal events, and maintain documentation, contributing to

Qualifications

• Associate’s or Bachelor’s degree, or equivalent combination of education and relevant administrative experience.
• 5+ years of experience in office management, executive support, or administrative roles.
• Strong organizational and time-management skills with the ability to prioritize competing deadlines.
• Demonstrated professional written and verbal communication skills.

Responsibilities

• Serve as Assistant to the Director with calendar management, email support, meeting coordination, and task follow-up.
• Arrange travel for the Director, including transportation, lodging, and itineraries.
• Process and reconcile travel and business expenses per university policies.
• Manage day-to-day office operations to maintain a professional environment.
• Order supplies and coordinate vendor services.
• Schedule staff meetings and events, in person and via Zoom.
• Support HR processes as a liaison with University Human Resources.
• Assist with recruitment coordination and access provisioning.
• Maintain and update employee and office documentation.

Skills

Strong organizational skills

Time-management

Written and verbal communication

Education

Associate’s degree or Bachelor’s degree

Tools

ChromeRiver

SmartBuy

Microsoft Office

Zoom

Job description

Montana State University is seeking an Administrative Assistant IV to support the MORH/AHEC Director, manage calendars, travel, and HR liaison duties, while ensuring a professional and organized office environment. This role handles executive scheduling, travel arrangements, expense reconciliation, and comprehensive administrative support to advance departmental effectiveness.

The successful candidate will coordinate recruitment, plan internal events, and maintain documentation, contributing to