Executive Assistant

University of Missouri - Columbia; Columbia Township (MO); On-site; USD 29,797 - 38,407; Full time

Benefits offered by this job

Medical, dental, and vision plans

Retirement benefits

Paid time off

Educational fee discounts

Job summary

A leading educational institution in Columbia Township, MO, is seeking an Executive Assistant to coordinate schedules and manage events. Responsibilities include overseeing communications, planning up to 40 events annually, and fiscal management. The ideal candidate will have a Bachelor's degree and at least 3 years of relevant experience. A comprehensive benefits package is offered.

Qualifications

• At least 3 years of experience in a related field.
• Experience in event planning is preferred.

Responsibilities

• Coordinate schedules of the Dean and Associate Dean.
• Oversee communications related to donor relations.
• Plan and execute college events, up to 40 annually.
• Administer fiscal responsibilities in collaboration with services.
• Maintain office organization and supervise staff.

Skills

Coordination

Communication

Event Planning

Office Management

Data Analysis

Education

Bachelor's degree or equivalent

Tools

SharePoint

Job description

Job Description

As an Executive Assistant, this position will be responsible for the following:

• Coordinate the schedules of the Dean and Associate Dean.
• Oversee verbal and written communications related to donor relations, including providing support to the college's Advancement Officer.
• Coordinate invited speaker visits and contracts; plan and execute events for the entire college, including MedOpp and Global and National Fellowships - up to 40 events per year.
• Administer fiscal responsibilities for the college in collaboration with shared services, departmental units, and the Provost's Office. This includes stewardship, expense reports, One Card reconciliations, and travel arrangements.
• Order supplies for events via Show-Me Shop or One Card.
• Maintain office organization, including physical supplies and virtual files in SharePoint.
• Research, gather, and analyze relevant data; maintain organized records.
• Serve as office manager and supervise other office staff, including student workers.

Shift

40 hours/week, some evening and weekend responsibilities may be required.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Prefer previous event planning experience.

Anticipated Hiring Range

Salary Range : $21.63 - $27.88
Grade: GGS: 008

University Title: Executive Assistant

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

Online application, cover letter, a resume highlighting relevant education and experience, and list of three to five professional references.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.