Executive Assistant & Scheduler (10176)

Water Resources Office; Helena (MT); In loco; USD 45.904 - 62.190; Tempo pieno

Vantaggi offerti da questo lavoro

Health Insurance

Paid Leave & Holidays

Retirement Plan

Descrizione del lavoro

Department of Public Health & Human Services in Helena, Montana is seeking an Executive Assistant & Scheduler to support the Deputy Director and senior leaders. This role manages complex calendars, coordinates meetings and travel, and prepares materials to ensure executive readiness in a fast-paced, confidential environment.

You will collaborate with the Director’s Office Manager and Scheduler, align schedules with legislative timelines, and uphold executive standards while providing

Competenze

• Must have high attention to detail and maintain discretion in a high-visibility executive office.
• Experience coordinating multiple calendars, priorities, requests, and deadlines with accuracy.
• Experience organizing people, information, logistics, and tasks to support executive readiness.

Mansioni

• Manage complex calendars for the Deputy Director and senior leaders.
• Coordinate meetings and events, and prepare required materials for each engagement.
• Support confidentiality and fast-paced office operations.
• Collaborate with the Director’s Office Manager, Senior Executive Assistant and Scheduler, and division leaders.

Conoscenze

Discretion

Attention to detail

Reliability

Professionalism

Accountability

Calendar management

Prioritization

Deadline management

Organization

Logistics coordination

Formazione

High school diploma or equivalent

Strumenti

SharePoint

Descrizione del lavoro

Position Title

Executive Assistant & Scheduler

This position serves as an Executive Assistant and Scheduler for the DPHHS Deputy Director and other senior leaders on the DPHHS Director’s team. The role manages complex calendars, prioritizes requests for executive time, coordinates meetings and events, and ensures leaders are prepared with appropriate materials for each engagement. Operating in a fast‑paced, high‑confidentiality environment, the assistant works closely with the Director’s Office Manager, Senior Executive Assistant and Scheduler, and division leaders to align schedules with organizational priorities, legislative and operational timelines, and executive standards.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well‑being, and empower independence. By joining our department, you will perform meaningful work in public service for the state and its residents. The State of Montana’s comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. DPHHS, the largest state agency, offers a wide range of advancement opportunities.

Qualifications

• Strong attention to detail, discretion, reliability, professionalism, and accountability in a high‑visibility executive office environment.
• Ability to manage multiple complex calendars, priorities, requests, and deadlines simultaneously with strong attention to detail and accuracy.
• Ability to organize people, information, logistics, and tasks to support executive readiness and efficient time use.
• High school diploma or equivalent.
• Four years of progressively responsible administrative, executive support, scheduling, or office coordination experience in an executive office, governmental, health care, legislative, or comparable environment.
• Other combinations of related education and experience may be considered on a case‑by‑case basis.

Preferred

• Experience supporting senior executives or comparable leadership in a public‑sector or large complex organization.
• Experience with advanced calendar coordination, executive meeting logistics, legislative scheduling, and travel planning.
• Familiarity with DPHHS office and administrative procedures and business systems, including SharePoint and other scheduling and tracking tools.
• Experience working in environments requiring political awareness, confidentiality, and rapid adjustment to changing priorities.

Additional Information

• May be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.
• Position is open until filled with frequent screening of applicants.
• Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
• Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary and Benefits

Salary: $26.02 per hour. Telework Eligibility: Telework Eligible (Full‑time telework is not available. Telework schedule must be supervisor approved.). Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan.

Job Details

• Job Type: Standard
• Shift: Day Job
• Travel: Yes, 5 % of the Time
• Primary Location: Helena
• Agency: Department of Public Health & Human Services
• Union: 000 - None
• Posting Date: Jul 21, 2026
• Closing Date: Ongoing

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.