Executive Assistant & Scheduler

Munro Footwear Group; Helena (MT); Hybrid; USD 36,000 - 37,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Munro Footwear Group is seeking an Executive Assistant & Scheduler for the Montana Department of Public Health and Human Services in Helena. The role manages complex calendars, organizes meetings, coordinates travel, and ensures leaders are prepared with materials for engagements.

It operates within a fast-paced, high-confidentiality environment and reports to the Director’s Office Manager, supporting the Deputy Director and senior leaders to align with priorities and legislative timelines.

Qualifications

• Strong attention to detail, discretion, reliability, professionalism, and accountability in a high-visibility executive office environment.
• Ability to manage multiple complex calendars, priorities, requests, and deadlines simultaneously with strong attention to detail and accuracy.
• Ability to organize people, information, logistics, and tasks to support executive readiness and efficient time use.
• High school diploma or equivalent.
• Four years of progressively responsible administrative, executive support, scheduling, or office coordination experience in an executive office, governmental, health care, legislative, or comparable environment.
• Other combinations of related education and experience may be considered on a case-by-case basis.
• Preferred: Experience supporting senior executives or comparable leadership in a public-sector or large complex organization.
• Preferred: Experience with advanced calendar coordination, executive meeting logistics, legislative scheduling, and travel planning.
• Preferred: Familiarity with DPHHS office and administrative procedures and business systems, including SharePoint and other scheduling and tracking tools.
• Preferred: Experience working in environments requiring political awareness, confidentiality, and rapid adjustment to changing priorities.

Responsibilities

• Manages complex calendars and prioritizes requests for executive time.
• Coordinates meetings and events and prepares materials for engagements.
• Works with Director’s Office Manager, Senior Executive Assistant and Scheduler to align schedules with priorities.
• Operates in a fast-paced, high-confidentiality environment.
• Supports scheduling and calendar-management for the Deputy Director and other senior leaders.

Skills

Calendar management

Executive support

Discretion

Attention to detail

Prioritization

Education

High school diploma or equivalent

4 years administrative/executive support experience

Tools

SharePoint

Job description

Job Description - Executive Assistant & Scheduler (10176) (26141870)

Position Title:

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov .

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Director’s Office.

This position serves as an Executive Assistant and Scheduler for the DPHHS Deputy Director and other senior leaders on the DPHHS Director’s team. This position manages complex calendars, prioritizes requests for executive time, coordinates meetings and events, and helps ensure assigned leaders are prepared with appropriate materials and information for each engagement. The role operates in a fast-paced, high-confidentiality environment and works closely with the Director’s Office Manager, Senior Executive Assistant and Scheduler to the Director, and division leaders to align schedules with organizational priorities, legislative and operational timelines, and executive standards.

This role is part of the Director’s Office administrative support team and operates under the supervision of the Director’s Office Manager. Within this administrative support structure, the position serves as the primary owner of scheduling and calendar-management duties for the Deputy Director and other assigned senior leaders, in coordination with other administrative staff who support correspondence, constituent inquiries, document control, and executive workflow management.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

Strong attention to detail, discretion, reliability, professionalism, and accountability in a high-visibility executive office environment. Knowledge, Skill, or Ability

Ability to manage multiple complex calendars, priorities, requests, and deadlines simultaneously with strong attention to detail and accuracy.

Ability to organize people, information, logistics, and tasks in a way that supports executive readiness and efficient time use.

High school diploma or equivalent.

Four years of progressively responsible administrative, executive support, scheduling, or office coordination experience in an executive office, governmental, health care, legislative, or comparable environment.

Other combinations of related education and experience may be considered on a case-by-case basis.

Preferred:

• Experience supporting senior executives or comparable leadership in a public-sector or large complex organization.
• Experience with advanced calendar coordination, executive meeting logistics, legislative scheduling, and travel planning.
• Familiarity with DPHHS office and administrative procedures and business systems, including SharePoint and other scheduling and tracking tools.
• Experience working in environments requiring political awareness, confidentiality, and rapid adjustment to changing priorities.

Additional Information

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

This position is open until filled with frequent screening of applicants.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

26.02 - 26.02 Hourly Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1

Employee Status

Regular

Schedule

Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 5 % of the Time

Primary Location

Helena Agency : Department of Public Health & Human Services Union : 000 - None

Posting Date

Jul 21, 2026, 7:48:51 PM

Closing Date

Ongoing

Required Application Materials

Cover Letter, Resume, References

Contact Name : Erin Sampson | Contact Email : [e-mail] | Contact Phone : [phone]

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.