Executive Assistant to the Dean – Dodge College

Chapman University; Orange (CA); On-site; USD 72,000 - 75,000; Full time

Job summary

Chapman University seeks an Executive Assistant to the Dean’s Office, delivering high-level administration in a fast-paced academic setting on campus in Orange, CA. You will manage calendars, coordinate meetings, and handle confidential information with discretion while supporting senior college leadership and cross-department coordination.

The role requires strong communication, meticulous organization, and the ability to handle multiple priorities, including travel arrangements and event

Qualifications

• Minimum 3–5 years of executive support experience in a fast-paced or creative setting.
• Experience providing executive support in a professional office.
• Experience with executive-level calendar management.
• Excellent oral and written communication skills.
• Meticulous attention to detail.
• Ability to handle highly confidential information with discretion.
• Ability to exercise initiative and work independently.
• Ability to manage high work volume.
• Proficient with Microsoft Excel, Word, Outlook.
• Maintain accurate files and records.
• Demonstrate tact, diplomacy and collaboration.

Responsibilities

• Provide high-level confidential administrative support to the Dean and Senior Associate Dean.
• Serve as primary contact for the Office of the Dean of Dodge College of Film and Media Arts.
• Manage calendars and meeting requests, keeping priorities updated.
• Coordinate in-person and virtual meeting logistics, prepare materials and follow up on action items.
• Remind the Dean and Senior Associate Dean of deadlines and commitments.
• Organize and expedite flow of documents through the Dean’s Office.
• Draft, edit and prepare correspondence, reports and presentations.
• Collaborate with campus partners to ensure clear communication with the Dean’s Office.
• Arrange travel for the Dean and Senior Associate Dean.
• Compile and submit monthly P-Card transactions and reimbursements.
• Research and summarize information for the Dean as requested.
• Maintain contacts and distribution lists; coordinate hiring interviews.
• Represent the Dean at events and support special projects and onboarding.

Skills

Executive support

Calendar management

Discretion and confidentiality

Communication

Independent / initiative

Microsoft Excel

Microsoft Word

Outlook

Tools

Microsoft Excel

Word

Outlook

Job description

Chapman University seeks an Executive Assistant to the Dean’s Office, delivering high-level administration in a fast-paced academic setting on campus in Orange, CA. You will manage calendars, coordinate meetings, and handle confidential information with discretion while supporting senior college leadership and cross-department coordination.

The role requires strong communication, meticulous organization, and the ability to handle multiple priorities, including travel arrangements and event