Onsite Administrative Assistant - Campus Operations & Events

Chapman University; Irvine (CA); On-site; USD 30,000 - 36,000; Full time

Job summary

Chapman University is seeking a Temporary Administrative Assistant to support the Dean’s Office on the Irvine campus. You will handle payments, scheduling, minutes, and events, coordinating with campus partners and ensuring smooth operations.

The role requires strong organizational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced university environment. This on-campus position emphasizes teamwork and dependable execution of daily tasks.

Qualifications

• A minimum of 1-2 years demonstrated professional administrative support experience, preferably in higher education.
• Ability to handle confidential data and respond with tact and diplomacy.
• Ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.
• Strong communication and interpersonal skills with the ability to interact with diverse individuals and groups at all organizational levels.
• Writing and editing skills, with the ability to prepare, proofread and edit clear, concise and grammatically correct business documents.

Responsibilities

• Book meeting and event space through 25Live for faculty, staff, and leadership meetings, advisory board meetings, and other CUSP events.
• Coordinate with HR, IS&T, Facilities, Aramark, Telecommunications, University Services for staff and student onboarding and departures including securing equipment, space, and supplies.
• Coordinate travel arrangements for CUSP guests: prepare detailed travel itineraries; submit reimbursement requests, guest speaker or contractor agreements, and honorarium as needed.
• Compile and distribute/attach agendas for faculty and team meetings as directed, and take minutes as requested.

Skills

Administrative support

Confidential data handling

Multi-tasking

Event logistics

Communication skills

Microsoft Office

Education

Bachelor’s Degree

Job description

Chapman University is seeking a Temporary Administrative Assistant to support the Dean’s Office on the Irvine campus. You will handle payments, scheduling, minutes, and events, coordinating with campus partners and ensuring smooth operations.

The role requires strong organizational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced university environment. This on-campus position emphasizes teamwork and dependable execution of daily tasks.