Executive Assistant to the Dean

Mercer University; Illinois; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Tuition waivers

Paid vacation and sick leave

Technology discounts

Job summary

Mercer University in Macon, GA seeks an Executive Assistant to the Dean to support the Dean's Office and program directors. The role emphasizes web- and technology-based duties, strong written and verbal communication, and independent project management.

Qualifications include a bachelor's degree and at least one year of admin support; proficiency with Microsoft Office, learning management systems, HR processes, and Workday is highly valued.

Qualifications

• Bachelor's degree and at least 1 year of administrative support experience.
• Proficiency with Microsoft Office suite and ability to learn management systems quickly.
• Experience with or ability to learn HR processes and payroll duties.

Responsibilities

• Support the Dean's Office and Program Directors with a wide range of administrative tasks.
• Prepare and process accounting, payroll, budgeting, and personnel assistance.
• Arrange meetings, events, and supervise student workers and staff.
• Serve as a liaison to the Macon campus faculty and other departments.

Skills

Microsoft Office

Workday

Learning Management Systems

Education

Bachelor's degree

Tools

LMS systems

Job description

Job Title:

Executive Assistant to the Dean

Department:

Dean's Office, School of Business

College/Division:

School Of Business

Primary Job Posting Location:

Macon, GA 31207

Additional Job Posting Locations:

(Other locations that this position could be based)

Job Details:

The School of Business is searching for an Executive Assistant to the Dean on the Macon, Georgia campus.

Responsibilities :

The Executive Assistant will assist the Dean's Office and Program Directors with a large variety of duties, especially web- and technology-based. Technology-related duties include extensive knowledge of the Microsoft Office suite, learning management systems, student academic record systems, and Workday. This position must provide the Dean's Office with the necessary information to effectively lead the School of Business and carry out its day-to-day operations in Macon. The Executive Assistant must be able to assume full responsibility, frequently working independently, to see assigned duties and projects through to completion in an efficient and effective way with little or no direct supervision. Requiring excellent written and oral communication skills, this position must have the knowledge and communication skills to work well with the faculty, staff, and students to assure our students the best educational experience possible. The Executive Assistant will also handle accounting, payroll, budgeting, and personnel assistance.

Other duties of this position include staff assignments, arranging meetings and functions, and supervising and hiring student workers and other staff. This position generally works independently with little or no supervision, and the responsibilities handled are intended to ensure the efficient operation of the School of Business in Macon and all its related degree programs and constituencies.

The Executive Assistant will also support the Director of Operations on the Macon Campus, by assisting with AACSB reports, faculty evaluation, supplies and office management, recruiting and supervising student workers, handling special events such as faculty meetings and graduation reception, and serving as a liaison to the Macon campus faculty.

Qualifications :

A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required. In lieu of education, equivalent directly relevant experience will be considered.

Knowledge/Skills/Abilities:

• Ability to work independently, demonstrating self-reliance and initiative.

• Ability to expedite office workload without supervision, exercise judgment in prioritizing tasks and respond professionally and efficiently to new situations that have not been previously encountered while managing heavy workload.

• Ability to quickly learn how Stetson-Hatcher School of Business (SHSB) functions in order to work with maximum efficiency and effectiveness and quickly assimilate knowledge to implement and give understandable interpretations of SHSB policies.

• Self-starter with progressive administrative experience with the ability to adapt quickly and maintain attention to detail while working under pressure and dealing with interruptions.

• Experience with or ability to learn basic HR processes to help facilitate the recruiting of student workers and adjunct faculty and performance evaluations of staff and faculty, enabling this person to provide greater support to the Dean, Associate Dean, and/or Director of Operations.

• Strong organizational skills to help run the office efficiently and effectively.

• Initiative to prioritize, begin, and complete projects within a given time frame and without direct supervision.

• Ability to quickly learn the university’s policies to work well with other departments/schools.

• Strong interpersonal skills with the ability to communicate effectively in both written and verbal forms.

• Must have a demonstrated capability of handling sensitive and confidential data/information.

Selection of the final candidate is contingent on a successful criminal history check.

Document Attachments:

• Resume

• Cover letter

• List of references with contact information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer's twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer's employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions , tuition waivers , paid vacation and sick leave , technology discounts, schedules that allow for work-life balance, and so much more!

At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.

For more information, please visit: https://hr.mercer.edu/prospective-employees/

Scheduled Weekly Hours:

40

Job Family:

Staff Clerical Non-exempt

EEO Statement:

EEO/Veteran/Disability