Administrative Support Assistant

Mercer University School of Medicine; Columbus (GA); On-site; USD 32,000 - 48,000; Full time

Job summary

Mercer University School of Medicine in Columbus, GA, seeks an Administrative Support Assistant to provide daily secretarial and accounting support for faculty on the Columbus campus. The role requires basic computer skills, budget reconciliation, and strong organizational abilities.

Responsibilities include scheduling, mail distribution, document preparation, travel arrangements, and supporting day-to-day operations as needed.

Qualifications

• Ability to use Excel and Word to prepare reports and documents.
• Highly organized, service oriented with problem solving skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Arrange appointments, meetings and travel arrangements.
• Maintain and remind faculty of daily schedules.
• Collect and distribute mail and materials for faculty.
• Prepare letters and documents following provided directions.
• Track orders and maintain related budgets; reconcile travel reimbursements.
• Provide backup support at front desk and other secretarial duties.

Skills

Excel

Word

Organization

Communication

Education

High School Diploma / GED

Job description

Job Title:

Administrative Support Assistant

Department:

Biomedical Sciences

College/Division:

School Of Medicine

Primary Job Posting Location:

Columbus, GA 31901

Additional Job Posting Locations:

(Other locations that this position could be based)

Job Details:

Mercer University's School of Medicine on the Columbus, Georgia campus is searching for an Administrative Support Assistant.

Responsibilities:

The primary responsibility of this position is to provide daily secretarial and accounting support to faculty in various departments based on the Columbus, GA campus of the School of Medicine. This position requires fundamental computer skills, including spreadsheet and database management, basic grant and departmental budget reconciliation, word-processing, and e-mailing. Tasks in the broad areas of administrative support are assigned by the faculty and are typically prioritized by the secretary according to guidelines given by the supervising faculty member. This position is essential for enabling faculty members to fulfill responsibilities in the areas of scholarly activity, teaching, and university service. This position requires indirect supervision, the ability to work independently, and careful attention to detail. This position must work cooperatively with other secretaries in the department must be prepared to support the smooth flow of day-to-day operations and must be an effective interface with the public.

Duties include:

• Arrange and schedule appointments meetings and travel arrangements.

• Maintain and remind faculty of daily schedules.

• Collect and distribute mail.

• Gather, copy, collate, and distribute materials for faculty teaching scholarly activity and service.

• Maintain copy machine and community printer.

• Place and track orders via P-card and/or the requisition system and maintain electronic and/or hardcopy files for orders; maintain related budgets.

• Prepare letters and other documents according to directions given.

• Prepare requests for professional travel reconcile travel reimbursements request payments for advance travel plans.

• Provide backup for other secretaries (I.e. front desk) as needed.

• Receive telephone calls, take messages, and exercise discretion in obtaining and providing factual information for faculty.

• Reconcile monthly credit card statements for various departmental faculty.

• Other duties as assigned.

Qualifications:

A high school diploma/GED and one year of administrative support experience are required.

Knowledge/Skills/Abilities:

• Ability to use Excel and Word to prepare various reports and documents

• Must be highly organized, service oriented, and possess creative problem solving skills.

• Excellent communication and interpersonal skills are necessary.

• The ability to work independently and as a team essential.

• Maturity, flexibility, and an ability to remain calm and poised under difficult situations are vital.

Background Check Contingencies:

• Criminal History Check

Documents:

• Resume
• Cover Letter
• List of three professional references with contact information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more!

At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.

For more information, please visit: https://hr.mercer.edu/prospective-employees/

Scheduled Weekly Hours:

40

Job Family:

Staff Clerical Non-exempt

EEO Statement:

EEO/Veteran/Disability