Executive Assistant to the Dean

Mercer University; Macon (GA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Tuition waivers

Paid vacation and sick leave

Retirement contributions

Technology discounts

Job summary

Mercer University is seeking an Executive Assistant to the Dean on the Macon campus. The role supports the Dean’s Office and Program Directors, handling a wide range of duties with emphasis on technology, MS Office, learning management systems, student records, and Workday.

Independence and reliability are essential for daily operations and strategic tasks. The position also oversees accounting, payroll, budgeting, personnel support, staff scheduling, and supervising student workers,

Qualifications

• Bachelor's degree or equivalent directly relevant experience required.
• Ability to learn SHSB policies and university procedures quickly.
• Experience with HR-related processes or recruiting support is a plus.

Responsibilities

• Support Dean's Office and Program Directors with diverse duties, including tech-enabled tasks.
• Manage accounting, payroll, budgeting, and personnel assistance.
• Coordinate meetings, staff assignments, and supervise student workers.
• Assist with AACSB reports, faculty evaluations, and office management.
• Liaise with campus faculty to ensure effective operations at Macon campus.

Skills

Independent work

Self-starter

Strong organizational skills

Written & verbal communication

HR processes familiarity

Education

Bachelor's degree

Tools

Workday

Microsoft Office

Job description

Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it.Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply.Job Title:Executive Assistant to the DeanDepartment:Dean's Office, School of BusinessCollege/Division:School Of BusinessPrimary Job Posting Location:Macon, GA 31207Additional Job Posting Locations:(Other locations that this position could be based)Job Details:The School of Business is searching for an Executive Assistant to the Dean on the Macon, Georgia campus.Responsibilities:The Executive Assistant will assist the Dean’s Office and Program Directors with a large variety of duties, especially web- and technology-based. Technology-related duties include extensive knowledge of the Microsoft Office suite, learning management systems, student academic record systems, and Workday. This position must provide the Dean’s Office with the necessary information to effectively lead the School of Business and carry out its day-to-day operations in Macon. The Executive Assistant must be able to assume full responsibility, frequently working independently, to see assigned duties and projects through to completion in an efficient and effective way with little or no direct supervision. Requiring excellent written and oral communication skills, this position must have the knowledge and communication skills to work well with the faculty, staff, and students to assure our students the best educational experience possible. The Executive Assistant will also handle accounting, payroll, budgeting, and personnel assistance.Other duties of this position include staff assignments, arranging meetings and functions, and supervising and hiring student workers and other staff. This position generally works independently with little or no supervision, and the responsibilities handled are intended to ensure the efficient operation of the School of Business in Macon and all its related degree programs and constituencies.The Executive Assistant will also support the Director of Operations on the Macon Campus, by assisting with AACSB reports, faculty evaluation, supplies and office management, recruiting and supervising student workers, handling special events such as faculty meetings and graduation reception, and serving as a liaison to the Macon campus faculty.Qualifications:A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required. In lieu of education, equivalent directly relevant experience will be considered.Knowledge/Skills/Abilities:Ability to work independently, demonstrating self-reliance and initiative.Ability to expedite office workload without supervision, exercise judgment in prioritizing tasks and respond professionally and efficiently to new situations that have not been previously encountered while managing heavy workload.Ability to quickly learn how Stetson-Hatcher School of Business (SHSB) functions in order to work with maximum efficiency and effectiveness and quickly assimilate knowledge to implement and give understandable interpretations of SHSB policies.Self-starter with progressive administrative experience with the ability to adapt quickly and maintain attention to detail while working under pressure and dealing with interruptions.Experience with or ability to learn basic HR processes to help facilitate the recruiting of student workers and adjunct faculty and performance evaluations of staff and faculty, enabling this person to provide greater support to the Dean, Associate Dean, and/or Director of Operations.Strong organizational skills to help run the office efficiently and effectively.Initiative to prioritize, begin, and complete projects within a given time frame and without direct supervision.Ability to quickly learn the university’s policies to work well with other departments/schools.Strong interpersonal skills with the ability to communicate effectively in both written and verbal forms.Must have a demonstrated capability of handling sensitive and confidential data/information.Selection of the final candidate is contingent on a successful criminal history check.Document Attachments:- Resume- Cover letter- List of references with contact informationAbout Mercer UniversityFounded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.Why Work at Mercer UniversityMercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more!At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.For more information, please visit: https://hr.mercer.edu/prospective-employees/Scheduled Weekly Hours:40Job Family:Staff Clerical Non-exemptEEO Statement:EEO/Veteran/Disability