Executive Assistant to the Clergy & Congregant Life

Congregation Beth Shalom - Northbrook; Illinois; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid time off

Professional development

Job summary

Congregation Beth Shalom - Northbrook seeks an organized Administrative Assistant to the Clergy to serve the Senior Rabbi, Senior Cantor, and Assistant Rabbi. This role provides executive-level support and acts as a key liaison among clergy, congregants, staff, and volunteers.

The ideal candidate will manage complex calendars, coordinate life-cycle events, draft communications, and maintain sensitive records with discretion in a fast-paced synagogue environment.

Qualifications

• Minimum 3-5 years of administrative support to senior management.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Demonstrated discretion in handling confidential information.
• Strong interpersonal and customer service skills.
• Proficiency in Microsoft Office Suite and Google Workspace.

Responsibilities

• Manage complex clergy calendars, appointments, and meetings.
• Coordinate scheduling with congregants, staff, volunteer leaders, and community organizations.
• Prepare meeting materials, correspondence, and supporting documents.
• Draft, edit, and proofread communications on behalf of clergy.
• Track clergy projects and follow-up items to ensure timely completion.
• Serve as a liaison between clergy, congregants, Board members, committee leaders, and staff.
• Handle confidential information with professionalism and discretion.
• Coordinate administrative aspects of life-cycle events including births, weddings, and funerals.
• Schedule life-cycle events and maintain related records and communications.

Skills

Administrative support

Organizational skills

Time management

Communication

Discretion

Customer service

Tools

Microsoft Office

Google Workspace

ShulCloud

Canva

DavkaWriter

Zoom

Microsoft Teams

Job description

Congregation Beth Shalom - Northbrook seeks an organized Administrative Assistant to the Clergy to serve the Senior Rabbi, Senior Cantor, and Assistant Rabbi. This role provides executive-level support and acts as a key liaison among clergy, congregants, staff, and volunteers.

The ideal candidate will manage complex calendars, coordinate life-cycle events, draft communications, and maintain sensitive records with discretion in a fast-paced synagogue environment.